POSITION SUMMARY

The Department of Central Management Services’ Bureau of Strategic Sourcing (BoSS) is seeking to hire a Senior Public Service Administrator to serve as one of the two State of Illinois Facilities Portfolio Sourcing Specialists. This professional level position has the authority to positively affect the daily work conducted by numerous State employees around the State of Illinois by ensuring that necessary contracts that meet the needs of State agencies, units of local government, and property management staff are available. The ideal candidate will be detail oriented, a dynamic leader who can help transform the procurement processes to become more efficient, pro-active, and transparent while expanding the Facilities Portfolio contract catalog made available to the State of Illinois. We invite all qualified candidates to apply!

POSITION ESSENTIAL FUNCTIONS

• Subject to administrative approval, serves as a Sourcing Specialist – Property Management, administers the initial development of bid, Invitation for Bid (IFB), and Request for Proposal (RFP) specifications and evaluation criteria.
• Serves as an administrator for the general operation of the Facilities Portfolio.
• In collaboration with the Facilities Portfolio Manager, plans and develops all aspects of strategic sourcing, providing leadership and support for the implementation of key sourcing initiatives to deliver productivity while at the same time enhancing customer service.
• Administers and manages procurement of Facilities trade and building services for CMS, Boards and Commissions, and State Agencies.
• Develops plans to strengthen cost containment and align resources to better leverage spending.
• Serves as official agency representative on behalf of the Deputy Director, Agency Purchasing Officer, and Facilities Portfolio Manager to all internal and external entities, vendors, contractors, public, private, and federal officials.
• Directs Business Enterprise Program (BEP) compliance and deliverables.
• Serves as full line supervisor.
• Performs other duties as required or assigned that are within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in procurement, business management, or a related field.
• Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in centralized procurement where the acquisition of supplies or services is the primary responsibility in accordance with established procurement policies and procedures for a public or business organization.

PREFERRED QUALIFICATIONS

• Prefers a Certified Professional Procurement Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Procurement Professional (CPP) Certification.
• Prefers three (3) years of professional experience creating, managing, negotiating, and executing Invitations for Bid (IFB) and Requests for Proposal (RFP). 
• Prefers three (3) years of professional experience creating, managing, negotiating, and/or executing service contracts such as repair and maintenance, trade and building services, and seasonal contracts.
• Prefers three (3) years professional experience working with procurement systems including, but not limited to, BidBuy, Systems Applications and Products (SAP) Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, etc.
• Prefers three (3) years of professional experience working with a Business Enterprise Program (BEP).
• Prefers three (3) years professional experience supervising professional staff.
• Prefers a bachelor’s degree or higher.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• This position requires the use of agency supplied material/equipment (i.e., mobile phone, laptop, etc.).
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time,hybrid)
• Health, life, vision, and dental insurance
• 12 Weeks Paid maternity/paternity leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually)
• Paid State holidays 13-14 days annually

 If this opportunity appeals to you, please apply today!