Duties & Responsibilities

Administrative

• Serve as the Cline Center’s principal purchaser and complete transactional requirements using appropriate systems/tools (i.e., iBuy, P-Card, or T-Card).
• Coordinate and manage travel arrangements for staff and visitors.
• Prepare, complete, and submit expense reports in alignment with the university’s policy and procedures by utilizing the appropriate systems/tools (i.e., Chrome River).
• Manage the Cline Center’s conference room scheduling, student workspace allocations, new hire on-site workspace preparation, and facility management tasks along with the access control system.

Clerical and Reception

• Assist with maintaining the Director’s calendar and scheduling committee and task force meetings.
• Assist with tracking, documenting, and maintaining records on Cline Center activities and commitments.
• Maintain inventory and supplies.
• Manage the shared Cline Center email account, route emails to appropriate recipients, and manage incoming and outgoing mail.
• Serve as the initial point of contact for the Cline Center by greeting visitors and answering phone calls.

Event Support

• Coordinate and support events hosted by the Cline Center, including venue reservations, meal planning, and travel arrangements for staff, students, and visitors.
• Assist with itinerary development and advertising activities associated with Cline Center events.
• Other duties as assigned to further the mission of the Cline Center.