Position Overview

Position Marketing Statement: The Office Associate, located at the Hill Correctional Center, serves as clerical support for the institution’s Field Services Department. This position requires confidentiality, accuracy, and strict attention to detail. The ideal candidate is self-motivated, task oriented, and organized with strong interpersonal and communication skills. We are looking for a dedicated candidate that can be trusted to display professionalism, integrity, civility, transparency, accountability, and responsiveness in all actions. We encourage all qualified individuals to apply. We encourage all qualified individuals to apply.

Job Responsibilities

1. Prepares and maintains complex and confidential records and reports for the daily operation of the Field Service Office.
2. Works in conjunction with Field Services Representatives in obtaining individual in custody release plans.
3. Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters including legal, medical, and psychological terminology where an understanding of specialized items is required to ensure clarity and accuracy.
4. Serves as receptionist for the Clinical Services Department.
5. Serves as back up to Office Associate – Visit Coordinator.
6. Serves as back up to Office Associate – Clinical Services.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge skill and mental development equivalent to completion of high school AND two (2) years of related office experience.
2. Requires the ability to keyboard 45 words per minute.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Benefits

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources
• For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx