Duties & Responsibilities

• Department-Level Event Planning and Coordinating
  • Oversee the planning, development, coordinate and execution of department hosted events including, but not limited to, welcome back events, orientations, webinars, symposiums, awards ceremonies
• College-Level Event Planning and Coordinating
  • Oversee the planning, development, coordinating and execution of college hosted events including, but not limited to, college-wide academic and research events, webinars, symposiums, faculty investitures.
  • Assist the Assistant Director of Special Events in large-scale events such as graduation (December and May), Faculty Awards Ceremonies, Welcome Back Events, and Homecoming
  • Coordinate all aspects of each event in coordination with the MarCom team, relevant college units, and planning committees.
  • Oversee production and coordination of event communications including descriptions, invitations, web pages, promotion, and post-event resources in concert with the MarCom team.
  • Coordinate event room reservations, setup details, and menus adhering to university purchasing timelines and regulations in concert with college and campus stakeholders.
  • Coordinate registration details and attendee lists.
  • Determine and manage event budgets and monitor expenses and receipts for reconciliation.
  • Serve as the main contact for conference vendors, participants and attendees.
  • Coordinate event volunteers and event staff.
  • Ensure public events are advertised on the Grainger Engineering website in coordination with the MarCom team.
• Organizational Support
  • Create and foster a community within The Grainger College of Engineering that is positive, inclusive, and consistent with the strategy and goals of the college.
  • Ensure each event appropriately represents the college and includes proper Grainger Engineering branding.
  • Work outside the typical hours of the standard workday may be required, including evenings and occasional weekends.
  • Perform other duties as assigned.