Duties & Responsibilities

• Submit Media and IPM iBuy requisitions and Contracts submissions. Track all purchase orders (POs) for Media Admin, College of Media academic departments (ie: Gregory Hall depts) and IPM.
• Act as Unit Manager Reviewer in Chrome River. Review reimbursements for completeness and conformity. Create Chrome River reports as needed. Process Human Subject Advances and reconciliations. Add and remove CFOPs from Chrome River. Process wire transfer payments.
• Create, maintain, and distribute Excel workbooks for financial tracking of Media accounts and transactions. Periodically update workbooks throughout the month to track encumbrances as requested. Process Journal vouchers and BARs to correct transactions and redistribute funding and expenses. Tracks activity of grant accounts and prepare fiscal reports for them. Prepare other financial reports for personnel as requested.
• Prepare and present training/information sessions on a semi-annual basis for College of Media and IPM personnel. Maintain a server folder of financial resource material for Media personnel, including university job aids for P-Cards, T-Cards and University Payables’ Chrome River system. Act as point of contact for questions regarding Chrome River, allowability of expenses, completion of request for funding forms, and proper procedures for purchasing and other payments to vendors.
• Maintain the College of Media CFOP lists, by department/unit. Grant access to accounts in My-UI-Financials for COM and IPM staff. Request creation of new accounts and termination of current and old but still active accounts.
• Serve as a Technology Services Telecommunications Unit Coordinator, entering telephone service requests and tracking departmental charges. Serve as a Facilities and Services contact, placing service requests. Performs other related duties as assigned.