Date Available:
ASAP Function / Position Summary
Provide office support to the nurse’s office, students, employees, and visitors to ensure organized and efficient operations for the Heath Office. Monitor the daily operations of the Health Office and assist the nurse and Supervisor of Health Services with routine administrative tasks as directed. Exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student information in the school and community.

Job Duties / Responsibilities

• Schedule and coordinate meetings and appointments for the Health Office Nurse and/or Supervisor of Health Services as needed.
• Compose and respond to correspondence on behalf of Health Office regarding student health status.
• Answer, transfer phone calls, and record messages as necessary.
• Review student and athletic physicals for compliance, health conditions and activity restrictions and informing appropriate staff of student’s health concerns in order to avoid district liability.
• Sign in students that enter the nurse’s office, refer to RN/CSN.
• Assist nurse with first aid and/or CPR including coordination of 911 calls.
• Scan and file incoming 9th grade folders from Middle School before first day of each school year.

• Coordinate Vision and Hearing Screening/re-screening testing days.
• Complete final audit of graduating 12th grade medical files and coordinate with registrar for filing in cumulative folders by end of school year.
• Complete final audit dropped student medical folders throughout school year and coordinate with registrar for filing.
• Assist students with Doctor’s notes involving time off from PE (i.e. providing elevator passes/time passes, coordinate with PE Teachers and Coordinate with Counselors to adjust students schedule as needed).
• Compile data for IWAS Immunization report by October 15th of each school year and submit information to CSN for recording.
• Order office inventory of supplies for Health Office.
• Receive, sort, and distribute documents and correspondence.
• Maintain designated spreadsheets and all department files.
• Other duties as assigned.

Education

• High School diploma or equivalent.
• Associates degree preferred.
• Current CPR, AED, First Aid Certification preferred.

Experience / Knowledge

• Five years of secretarial duties- preferred
• Secretarial experience in a health field- preferred
• Proficient in specialized computerized computer programs and applications i.e. Infinite Campus and Great Plains preferred.
• Bilingual – English/Spanish – (written/verbal) preferred.
• Proficient in HIPPA and FERPA laws.

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

Classification A (Proficiently demonstrates all criteria listed)

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks
• Demonstrates organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

Classification B (Proficiently demonstrates all criteria listed, Including classification A)

• Perform reception duties
• Perform student attendance duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing building/department expenditures (if applicable)
• Working knowledge of computer program Word and Excel
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

Classification C (Proficiently demonstrates all criteria listed, including classifications A and B)

• Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
• Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
• Proficient in specialized computer programs and applications
• Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
• Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
• Responsible for office management, environment, staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization, facilitation of district level department/building

Terms of Employment

• This is a 10-month position.
• Salary and benefits as established by the Board of Education.

Salary Information

• $17.83 per hour
• 8 hours per day
• Benefit / Pension eligible

Date Available:
ASAP Function / Position Summary
Provide office support to the nurse’s office, students, employees, and visitors to ensure organized and efficient operations for the Heath Office. Monitor the daily operations of the Health Office and assist the nurse and Supervisor of Health Services with routine administrative tasks as directed. Exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student information in the school and community.

Job Duties / Responsibilities

• Schedule and coordinate meetings and appointments for the Health Office Nurse and/or Supervisor of Health Services as needed.
• Compose and respond to correspondence on behalf of Health Office regarding student health status.
• Answer, transfer phone calls, and record messages as necessary.
• Review student and athletic physicals for compliance, health conditions and activity restrictions and informing appropriate staff of student’s health concerns in order to avoid district liability.
• Sign in students that enter the nurse’s office, refer to RN/CSN.
• Assist nurse with first aid and/or CPR including coordination of 911 calls.
• Scan and file incoming 9th grade folders from Middle School before first day of each school year.

• Coordinate Vision and Hearing Screening/re-screening testing days.
• Complete final audit of graduating 12th grade medical files and coordinate with registrar for filing in cumulative folders by end of school year.
• Complete final audit dropped student medical folders throughout school year and coordinate with registrar for filing.
• Assist students with Doctor’s notes involving time off from PE (i.e. providing elevator passes/time passes, coordinate with PE Teachers and Coordinate with Counselors to adjust students schedule as needed).
• Compile data for IWAS Immunization report by October 15th of each school year and submit information to CSN for recording.
• Order office inventory of supplies for Health Office.
• Receive, sort, and distribute documents and correspondence.
• Maintain designated spreadsheets and all department files.
• Other duties as assigned.

Education

• High School diploma or equivalent.
• Associates degree preferred.
• Current CPR, AED, First Aid Certification preferred.

Experience / Knowledge

• Five years of secretarial duties- preferred
• Secretarial experience in a health field- preferred
• Proficient in specialized computerized computer programs and applications i.e. Infinite Campus and Great Plains preferred.
• Bilingual – English/Spanish – (written/verbal) preferred.
• Proficient in HIPPA and FERPA laws.

Physical Demands

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds.

SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

Classification A (Proficiently demonstrates all criteria listed)

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks
• Demonstrates organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn

Classification B (Proficiently demonstrates all criteria listed, Including classification A)

• Perform reception duties
• Perform student attendance duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing building/department expenditures (if applicable)
• Working knowledge of computer program Word and Excel
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

Classification C (Proficiently demonstrates all criteria listed, including classifications A and B)

• Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
• Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
• Proficient in specialized computer programs and applications
• Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
• Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
• Responsible for office management, environment, staff, finances (banking and financial software)
• Ultimately responsible for coordination, organization, facilitation of district level department/building

Terms of Employment

• This is a 10-month position.
• Salary and benefits as established by the Board of Education.

Salary Information

• $17.83 per hour
• 8 hours per day
• Benefit / Pension eligible