Location: Peoria, IL, US, 61602

Job Requisition ID: 37321

TECHNICAL MANAGER II - BUSINESS SERVICES COORDINATOR - IPR#45898

Agency : Department of Transportation
Closing Date/Time: 06/07/2024
Salary: $4,190 - $7,315 Monthly

Anticipated Starting Salary Range: $4,190 - $5,690 Monthly
Job Type: Salaried
County: Peoria
Number of Vacancies: 1
Plan/BU: NR916 Pro Tech Teamsters

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire a Business Services Coordinator.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas.
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (10) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

This position is responsible for overseeing the maintenance of office equipment, assists with district’s vehicle fleet, assists with the district equipment inventory, controls and supplies the district’s commodities stockroom, assists in office wall construction, the headquarters mail services and assists the Business Services Manager with building issues.

District’s Commodities Stockroom: 900 square feet

Office Equipment Maintenance and Inventory: 45 machines

Vehicles Managed: 250 vehicles

District Equipment: 6000 items

This position reports to the Business Services Manager. No subordinates report to this position.

This position operates in an environment that requires prompt and efficient response to the engineering and administrative needs of the district. The incumbent must be knowledgeable in the areas of duplication equipment, office machinery, audio-visual equipment, inventory theory and stockroom practices, purchasing laws and procedures, receiving practices, and postal laws and requirements. The incumbent must utilize this knowledge and expertise to analyze office practices and equipment needs in order to schedule workloads, establish maintenance and repair criteria, and implement new procedures.

Typical problems encountered by the incumbent are both technical and managerial in nature. They include analyzing equipment performance characteristics, recommending repair or replacement priorities, resolving discrepancies between original purchasing requests and actual purchase orders or incorrect merchandise deliveries, and optimizing the expenditure of office supply funds in order to provide necessary supplies to the engineering staff.

The incumbent assists in providing maintenance on all office equipment, copy machines, data processing equipment, and microfilm equipment, in order to maximize usage at optimum costs to the district. The incumbent coordinates centralized purchasing activities needed to assure that all items ordered are properly received and distributed; oversees the operation of the district supply room, assuring that necessary inventories required by the district are maintained. Assists with district office reconstruction of modular walls to accommodate movement of office personnel.

Job Responsibilities Continued

The incumbent is responsible for total compliance with the provisions of the IDOT Safety Code handbook and for cooperating with every aspect of the Departments' Employee Safety Program so that operations can be performed in a manner which insures work place safety to herself/himself, fellow workers, and the public.

The incumbent operates within guidelines established by the district, and established federal regulations, policies, and procedures. The incumbent has considerable latitude in making repair or replacement recommendations, in determining workload priorities, and in the allocation of available resources. Situations that are outside of the incumbent's range of expertise and authority are referred to the Business Services Manager.

In addition to the daily contact required with various district personnel, this position has daily contact with the Business Services Manager concerning the allocation of resources and scheduling of workloads. Outside the department, the incumbent deals with various vendors and equipment technicians. This position requires districtwide travel. Requires ability to lift 50 pounds.

The effectiveness of this position can be measured by how well the use of the district's audio-visual equipment is coordinated, the accuracy of physical inventory, the timeliness of mail distribution for the district, the prompt repair and return to use of office equipment, and the efficient flow of supplies from the district supply room.

Principal Accountabilities

1. Coordinates district purchasing and creates requests for requisition to ensure that all such transactions are completed in a timely and accurate manner.
2. Supervises the supply room and receiving functions to ensure that all supplies are properly distributed and accounted for.
3. Maintains and controls an accurate and up-to-date physical inventory in order to ensure that the supplies in stock meet the needs of the district with a minimum of duplication and/or loss inventory.
4. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
5. Performs other duties as assigned.

Qualifications

Position Requirements

• Completion of a bachelor's degree majoring in business or engineering; OR
• Completion of two years of college PLUS one year of business or engineering experience; OR
• Five years of business or engineering experience.
• Valid driver’s license.
• Districtwide travel.
• Requires ability to lift 50 pounds.
• Requires successful completion of a pre-employment physical and pre-employment drug and alcohol screening.
• Successful completion of a background screening.

Position Desirables

• Knowledge of agency policies and procedures
• Knowledge of vehicle fleet operations
• Ability to communicate effectively and follow oral and written instructions
• Good organizational skills

*If you meet the qualifications for this position, please follow the link and apply today! https://illinois.jobs2web.com/job/Peoria-BUSINESS-SERVICES-COORDINATOR-IL-61602/1171518300/

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 401 Main St, Peoria, Illinois, 61602

Work Office: Office of Highways Project Implementation, Region 3/District 4/Bureau of Administrative Services
Agency Contact:

Posting Group: Building, Fleet & Institutional Support; Fiscal, Finance & Procurement; Science, Technology, Engineering & Mathematics; Transportation

*If you have questions about the Job Responsibilities or Qualifications, please reach out to the Agency Contact listed above

*If you have questions about the application process, please reach out to DOT.Recruitment@Illinois.gov

Job Type: Full-time

Pay: $4,190.00 - $5,690.00 per month

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person