Date: Mar 20, 2024Location:

Chicago, IL, US, 60602

Job Requisition ID: 36194

Agency: Department of Public Health
Office: Director's Office
Division: Performance Management

Posting ID: 01-24-0231

Posted: 3/20/2024 - 4/4/2024

Salary: $5,311-$7,856/month
Job Type: Leadership and Management
County: Cook
Number of Vacancies: 1
Plan/BU: RC062

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees
earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your
application. Please note that the Department of Public Health must verify proof of higher education for
any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the
position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 7 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to monitor and coordinate complex professional and advisory functions for the Department’s electronic grants management system. Serve as liaison with the grant management system vendor on configurations to achieve the most expeditious and effective electronic system for the Agency.

Essential Function 1

Monitors and coordinates complex professional and advisory functions for the Department’s electronic grants management system.

• Serves as technical specialist for the electronic grants management system.
• Monitors and coordinates the analytical and programming functions required to adapt, convert, and develop electronic grant applications.
• Configures grant applications, application review criteria, progress reports, grant contracts, and all other programmatic components implemented through the electronic grants management system.
• Manages grant setup and release timeline in coordination with management and system support staff.
• Schedules and monitors assignments to meet overall project timeframes.
• Provides technical support in the development of various Departmental solicitations for grant programs prior to posting on the electronic grants management system.
• Ensures consistency in the development of grant solicitations across the agency.

Essential Function 2

Oversee technical support for the electronic grants management system and manages technical issues, grant modifications, or configuration needs as identified through the system’s helpdesk.

• Provides training and on-boarding for Agency staff regarding high level technical components of the electronic grants management system.
• Creates training resources and instruction documents for electronic grants system development.

Essential Function 3

Serves as a primary agency representative to electronic grants management system vendor for technical functions and services.

• Identifies and resolves complex problems and refers requests and recommendations for improvements to the system vendor.
• Evaluates, tests, and recommends acquisition or rejection of system modifications, subject to management approval.

Essential Function 4

Utilizing the electronic grants management system, writes scripts for Agency-specific grant queries and works with the system vendor to design, update, or modify existing standard reports.

Essential Function 5

Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications 1

Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with course work in business or public administration.

Minimum Qualifications 2

Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Preferred Qualifications 1

One year experience with an electronic grants management system.

Preferred Qualifications 2

One year experience with electronic grants management applications and procedures to provide assigned technical and analytical services.

Preferred Qualifications 3

One year experience with basic forms development and set-up.

Preferred Qualifications 4

One year developer experience with cloud-based, customizable, off the shelter systems.

Preferred Qualifications 5

One year experience scheduling and monitoring assignments to meet timeframes.

Preferred Qualifications 6

One year experience creating training resources or instructions for electronic grant systems.

Work Hours: Monday-Friday 8:30am-5:00pm

Work Location: 69 W Washington St Chicago, IL 60602-3134

Posting Group: Leadership & Management

Agency Contact Email: DPH.HRApplications@illinois.gov

Phone #: 217-785-2031

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during
State employment or within one year immediately after ending State employment, the employee shall,
prior to accepting any such non-State employment offer, notify the Office of the Executive
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $5,311.00 - $7,856.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Chicago, IL: Relocate before starting work (Required)

Work Location: In person