Description

 1. Daily Office Support: Receive and distribute incoming calls and written correspondence that relate to the Missions Team. Prepare deposits and checks related to all facets of missions awareness, involvement and other applicable missions team activities. Make travel arrangements and complete expense reports for Missions Team and Missions Team Leader upon request.

2. Promotional Materials: Coordinate promotional materials for the Illinois Baptist and the IBSA web site for missions awareness, involvement and other applicable web site information. Assist in design, production, and distribution of other promotional pieces such as the WMU E-link and Acts 1:8 e-newsletter as needed. Coordinate mailings for Annie Armstrong Easter Offering and Lottie Moon Christmas Offering materials.

3. Training Materials: Assist in the design, production and distribution of training materials and manuals for missions awareness, involvement and other assigned materials.

4. Events and Meetings: Make arrangements for events and meetings hosted by the Missions Team by reserving appropriate conference space in IBSA Building, hotel/lodging and meals/snacks as necessary, securing of contract for event, issuing and tracking invitations sent and providing any clerical support during the event. Cooperating with the director responsible for the event, draft a timeline for each event and alert him or her to needs according to the event timeline. Check in advance to ensure that rooms are set up as requested.

5. Missionary/Speaker Database and On Mission Celebrations: Maintain contact information on missionaries and other speakers, providing information as requested. Assist the Missions Mobilization Director in coordinating On Mission Celebrations and similar events with local associations and churches.

6. Mission Trips – Process mission trip applications as they are received including but not limited to sending out reference forms, processing payments, maintaining databases and making trip arrangements of plane tickets, reservations and securing trip insurance. This process also includes follow-up with trip leaders, participants and the Missions Involvement Director/AED about the status of participant’s application process. 

7. Accept other responsibilities as assigned by supervisor or Executive Director.

Requirements

1. Experience and knowledge in use of telephone, e-mail, and office equipment.

2. Experience and skill in use of Microsoft software (Word, Excel, Publisher and Outlook), Ability to learn new software as needed.

3. Experience and skill in Web site updating procedures.

4. Experience and skills in working with the public, churches and associations.

5. Experience in working in a team environment.

6. Ability to learn and understand functions of the IBSA structure, the Cooperative Program, NAMB, and IMB.

Proofreading and grammar, punctuation, and spelling skills