The Office Operation Coordinator's main duties include formulating reports, and proposals, supervising tasks assigned by the CEO, scheduling meetings, making travel arrangements, organizing documents, working on special projects that are assigned, interacting with the CEO and management team daily, and coordinating with outside counsel. To be successful in this role, you should be proactive, deadline-oriented, able to communicate effectively, and available after work hours and on weekends as needed. Our ideal candidate should also have previous experience as an Office Operations Manager or Administrative Services Manager and be familiar with office management technologies.

• Proven work experience of 2-3 years as an Office Operations Coordinator or Administrative Services Manager, or a similar role related to project management.
• BS degree is required, a Master’s degree is a plus, in Business Administration, commerce, or international business, with an emphasis on business law.
• Excellent communication skill in Mandarin is required (reading and writing).
• Knowledge of office procedures and protocol.
• Must be reliable and dependable.
• Must be highly proficient with office management systems, ERPs, and MS Office (Word, Excel, and PowerPoint).
• Familiarity with online calendars and cloud systems is required.
• Experience in managing multiple projects to completion.
• Experience in coordinating and meeting with contractors related to building or office expansion.
• Experience in working with Human Resources on employment matters.
• Experience in working with commercial Real Estate firms.
• Experience in working with outside counsel.
• Experience using all types of office equipment is required.
• Effective communication skills, both verbal and written.
• Experience exercising discretion and confidentiality with sensitive company information.
• Excellent organizational skills with an ability to think proactively and prioritize work. 
• Travel is as needed to branch locations or potential site locations.

• Work closely with the CEO to assist him in managing and executing upcoming commitments, deadlines, and related responsibilities.
• Follow up on the progress of assignments through resolution, coordination, and implementation tasks assigned by the CEO.
• Track and supervise the tasks or projects assigned by the CEO.
• Draft reports, proposals, company's work plan, compile documents for important meetings, and record the meeting minutes.
• Coordinate with the CEO on any pending legal matters.
• Assist the CEO in formulating the corporate development strategic plan, outline the work objectives at each stage, and produce the monthly/annual PowerPoint documents.
• Maintain and update company policies, agreements, and memoranda, as well as managed/classify documents on OneDrive.
• Manage the CEO's schedule, appointments, and business travel management.
• Work with HR to track the daily recruitment activity of human resources, talent reserve, training, promotion, and other related functions.
• Improve and execute the Employee Work Performance Appraisal system.
• Communicate the instructions and arrangements of the CEO, and draft the letters, speeches, reports, and other documents assigned by the CEO.
• Assist the CEO with external business receptions, translation, attendance at conferences, major events, etc.
• Participate in projects and supervise the departments managed by the CEO in his absence.
• Draft, archive, and organize documents signed by the CEO.
• Complete a broad variety of administrative tasks that may be assigned by the CEO.

• Medical, dental, and vision benefits 1st of the month after 60 days of employment.
• Sick pay is eligible after 90 days of employment.
• 7 paid holidays per year.
• Paid vacation after 90 days of employment.
• Eligible for company 401k plan after 90 days.