ABOUT THE ORGANIZATION

IDEOlogy Health is a privately held medical media company in the United States and we’re changing how medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within health care and industry sciences and we are quickly becoming the “go-to” resource for physicians. We are experiencing unprecedented growth as the value of our products are realized by all the stakeholders we interact with.

The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through health care communications, live events and medical education. We offer our associates countless opportunities for on-the-job training and professional development, and the ability to make a difference in the health care industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.

DESCRIPTION

The Program Marketing Coordinator is responsible for providing various levels of administrative support to the Marketing and Events Team. This position reports to the Marketing Director and will work in conjunction with other Marketing Associates and Event Coordinators across several executional aspects of the 300 meetings and events produced annually. This person will be able to effectively organize workload and communicate needs for additional resources in an efficient manner.

Responsibilities:

▪ Event recruitment through email and social media. Manage multiple events and attendee lists throughout the United States. Tracking and reporting updates to your manager and team on a weekly basis.

▪ Use platforms such as HubSpot, Canva, Zoom, and Survicate to create assets such as automated emails, landing pages, registration forms, promotional graphics, Zoom meetings, and follow-up surveys for recruitment purposes.

▪ Regular maintenance and dissemination of Live, Virtual and/or Hybrid Events schedule.

▪ Provide Customer Service and registration support via email for all meetings, in a courteous, efficient, and professional manner, addressing individual’s needs—including assisting with attendee registration.

▪ Miscellaneous administrative functions including scheduling, daily correspondence, communication with appropriate company employees.

▪ Create and/or update department documents/reports/presentations (contact list, tracking sheets, conference sheets, org chart, etc.) using MS Office applications, Google Suite, and HubSpot.

▪ Attend departmental/company meetings as requested.

▪ Participate in on-going training and development.

▪ Performs other duties and assignments as directed.

▪ Potential for approximately 5% travel annually. 

WHAT WE OFFER

We are a rapidly growing Health Media company who celebrates those that sing off key against the beat, who are unfamiliar with convention, and not satisfied with the status quo. If you’re one who can see the million shades of green in a field of grass, one who doesn’t sit back and do what has already been done, you are welcome here. If you are one who sees a challenge as an opportunity, and jumps at the chance to be rewarded for your performance, we want to get to know you.

Everyone here is an innovator or an innovator-to-be. At IDEOlogy Health, you can share your ideas and watch them grow. That happens here because everyone strives for a common goal, working together to make people’s ideas stronger. We recognize and value the impact each employee makes because ultimately, that impact is felt by physicians and the patients they treat. 

If this sounds like a place you feel you can make an impact, then you should also know that we offer a competitive salary with a phenomenal incentive opportunity and, of course, a full suite of benefits.

POSITION REQUIREMENTS

REQUIRED QUALIFICATIONS:

▪ Ability to work 40 hours per week.

▪ Exceptional organizational and follow-up skills

▪ Excellent written and verbal communication skills

▪ Ability to see long-term assignments through to completion

▪ Adherence to numerous and strict deadlines

▪ Organized, creative, and efficient

▪ Strong customer service orientation and ability to act diplomatically

▪ Proven ability to work under deadline pressure, both independently and as part of a team

▪ Strict attention to detail

▪ Excellent problem-solving skills

▪ Familiarity with HubSpot preferred

▪ Graphic design skills preferred but not necessary (Canva, Adobe Suite, Wordpress)

▪ Proficient with Microsoft Word, PowerPoint, Excel, Google Suite, and Outlook

Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

EOE STATEMENT

IDEOlogy Health provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of IDEOlogy Health are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.