Description

Schedules and Grades Coordinator

Student Information System Department

Role Mission

As the SIS(Student Information System)SchedulesandGradesCoordinator, you willserve as the compliance expert forimplementation of the grading policy and be responsible for ensuring accuracy of student schedules androsters for campuses across the district.

TheSISSchedulesandGradesCoordinatoris part of the Schedules and Grades team. The members of this teamserve as the compliance experts forimplementation of the grading policy, accuracy of student schedules androsters,auditing ofcourse catalogs / studentgrades / progress reports / transcripts / report cardswithin the scope of Student Information Systems for the four States : Texas, Louisiana, Florida, and Ohio.

Location :

This is a full-time hybrid (remote / onsite) position based in (Texas / Louisiana / Florida / Arkansas / Ohio) with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland / Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel requirements :

Monthly travel, and the position will be a combination of remote and on-site work.

What You’ll Do Accountabilities :

Grade Distribution : 98% of report cards and transcripts distributed on time and accurate.

• Implements processes so that campuses report student grades accurately
• Identifies tasks and timeline to ensure timely preparation of grades
• Creates professional development sessions and trains SIS Coordinators / Registrars on effective processes to manage student grades
• Helps troubleshoot transcript issues that arise
• Monitors accurate credit value and historical grade input for transfer scholars

DATA INTEGRITY : 95% data integrity in PowerSchool TX quarterly aligned to selected PEIMS rules.

• Develops and oversees processes to ensure that campuses identify and correct errors weekly
• Implements robust system enhancements, grades and schedules reconciliation processes, and reporting mechanisms to maintain accurate student grades and schedules throughout the academic year
• Creates and delivers training for SIS Coordinators / Registrars on processes to eliminate errors in grades and schedules
• Provides grades and schedules guidance to campuses and ensures compliance
• Monitors student grades and schedules accuracy; advises campuses of anomalies with correction plans
• Helps drive master and student schedule creation (including summer school schedules) by partnering with Schools Team, Directors of College Counseling, and Principals

CUSTOMER SERVICE : 95% average customer satisfaction is achieved in IDEA Texas as measured by ZenDesk.

• Communicates with school staff, administrators, and outside agencies resolve issues regardingSIS data and directives
• Contributes, internally and with district partners, to a growing culture of analytics to ensure campus, regional, and national staff can troubleshoot and find root causes behind gaps and provide meaningfulinterventions
• Responds to Zendesk issues escalated by campuses, including transcript tickets

BOY PREPAREDNESS : 99.5% of student schedules complete and accurate by the FDOS.

• Ensures 100% of course catalogs and master schedules are completed by the beginning of year deadline
• Ensures 100% of schools have a complete scheduleoneweek before the first day of school
• Ensures 100% of students’ rosters and gradebooks are ready by oneweek before the first day of school

What You Bring Competencies :

Knowledge and Skills

• Experience with student information systems (PowerSchool, Focus, JCampus, DocumentLOK, TREx, and various other state databases)
• Experience with TX high school transcriptsrequired
• Knowledge of K-12 studentschedules, grades, andcourses
• Proficient of Microsoft Office applications, especially Excel
• Experience conducting research and understanding of data-based principals and data analysis
• Efficient and effective in managing multiple and meeting deadlines simultaneously
• Excellent organizational and project management skills
• Ability to collaborate and communicate effectively (verbally and in writing)
• Ability to multitask and troubleshoot
• Ability to work collaboratively with other staff members in the district and with staff in other districts

Required experience

Education : Associate degree required; Bachelor’s degree preferred

Experience : A minimum of three years in student information systems or similar role with a record of results (scheduling and grades related experience preferred)

What We Offer :

Compensation & Benefits :

Salaries for people entering this role typically fall between $25.28 / hour and $31.60 / hour, commensurate with relevant experience and qualifications and in alignment with internal equity.

This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan.

You can find more information about our benefits at .

IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process :

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled.

Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Culture and Belonging Team uses our CoreValues to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.

Learn more about our Commitment to Core Values here :

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities.

Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.

Last updated : 2024-04-30