Job Title: Scanning Project Clerk

Location: Woods Hole, MA

Clearance Required: Public Trust Eligible

Description (scope of work)

IBSS is seeking a Full Time Scanning Project Clerk to prepare data logs for scanning, to digitally scan and track all logs, and to prepare logs for archiving at an off-site federal facility.

Key Responsibilities:

• Oversee the scanning and storage of all NEFOP data logs.

• Prepare all NEFOP data logs for scanning.

• Verify that all NEFOP data logs are scanned and prepare the trips for storage at an off-site NMFS-approved storage facility, as necessary.

• Enter observer trip logs into the SeaSamp program.

• Run data audits on each entered trip and review them for entry-related errors. Data audits will then be passed on to NEFOP staff for review.

• Make corrections to entered trips as directed by NEFOP staff.

• Complete data releases (track requests, file, copy, mail releases, third-party data requests).

• Assist with the tracking of data requests as needed.

• Enter and file Comment Cards.

• Ensure Comments on Comment Cards are being received by the interested/mentioned/intended parties.

• Create, print Observer Training Certificates at successful completion of training and ensure they are filed electronically and sent to graduates.

• Create, print Letters of Introduction for observers and ensure they are filed electronically and sent to graduates.

• Assist with packing and shipping candidate training materials prior to each training.

• Assist with maintenance of training reference binders and training materials as needed.

• Scan and file trainee materials (CPR certificates, medical clearance, tests, scores, training trip evaluations, etc.).

• Contractor shall assist in creating observer candidate files and ensure proper documents are

• added and named electronically.

• Assist with scanning and filing of the Safety Checklists.

• Assist with making sure all candidates have completed all required administrative tasks related to training and security clearances.

• Support training preparations such as: reviewing agendas, reviewing class rosters, and printing name badges as needed.

• Assist with scanning and filing of observer data quality files.

• Assist with filing, making, and ordering supplies for Trip Files and Trip File Worksheets.

• Complete Records Schedule maintenance of files in the TDQ Branch.

• Review and ensure that the observer candidate roster information is correct.

• Assist with inventory of training supplies and materials.

• Assist with mailing and supplying copies of printed references for observers.

• Once provided a task, and method, work independently to complete the task.

• Predetermined check in time weekly to review tasks, assignments, and

• accomplishments with Task Lead(s).

• Organize, reduce, address, inventory, and report on files that are currently in the contractor's cubicle area.

• For all records clearly mark, store and maintain a records schedule to be followed and executed for TDQ Branch records.

• Track Observer IT/Cybersecurity training.

• Assist with training initiatives/products (eg. record management in support of outsourced training; student file tracking).

Required Skills /Education/ Certifications & Qualifications:

• Must have a minimum of one (1) year of relevant experience and requirements for degrees or credentials.

• The demonstrated ability to enter numerical data with great and sustained accuracy. Text data entry speed is less critical. Both keypad and text entry skills will be tested.

• A general knowledge of computer use, and willingness to learn.

• Program planning and management in a team environment.

• Developing performance metrics and milestones.

• Working with diverse interagency teams.

• Excellent verbal and written communication skills.

• Developing and monitoring resource investment strategies.

• Working with marine fisheries information programs or other science-based programs.

• Proficient in current MS Office software programs.

Skills/certifications and/or credentials:

• SeaSamp.

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide an exceptional level of service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see, The EEO is the law.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department, Francesca Urrutia at (703) 826-4302, or email at HR@ibsscorp.com