Description

The Purchasing Coordinator is responsible for managing various administrative tasks related to purchasing, returns processing, vendor acknowledgment processing, vendor expediting, and inventory management. This role requires collaborating closely with vendors, internal departments, and other stakeholders to ensure timely and cost-effective procurement processes.

1. Returns Processing: Manage the returns process for defective or excess inventory. Coordinate with vendors to obtain return authorizations, process return shipments, and ensure timely refunds or replacements.

2. Vendor Acknowledgment Processing: Monitor and track vendor acknowledgments for purchase orders. Follow up with vendors to confirm receipt of purchase orders, verify pricing and terms, and resolve discrepancies or issues.

3. Vendor Expediting: Expedite orders with vendors to ensure timely delivery of materials and supplies. Monitor order status, proactively identify potential delays, and communicate with vendors to expedite shipments as needed.

4. Purchase Order Management: Assist with generating and maintaining purchase orders in accordance with procurement policies and procedures. Verify pricing, quantities, and delivery schedules to ensure accuracy and compliance with contractual agreements.

5. Inventory Management: Assist with inventory management activities, including stock replenishment, cycle counting, and inventory reconciliations. Support monitoring of inventory levels, identifying shortages or excesses, and coordinating with suppliers to optimize inventory levels.

6. Documentation and Record Keeping: Maintain accurate records of purchasing transactions, including purchase orders, receipts, invoices, and vendor contracts. Ensure documentation is properly filed and organized for easy retrieval and audit purposes.

7. Reporting and Analysis: Assist with the preparation of reports related to purchasing activities, vendor performance, inventory levels, and cost savings initiatives. Provide insights and recommendations to management based on data analysis and trend identification.

8. Process Improvement: Identify opportunities for process improvements and efficiency enhancements within the purchasing and inventory management functions. Implement changes and best practices to streamline workflows and optimize procurement processes.

9. Clerical/General Administrative: Respond to routine emails, phone calls, etc. Make copies, print documents, etc. File paperwork as necessary.

Requirements

JOB SPECIFICATIONS (KSA’S)

? Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

? Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors, suppliers, and 

internal stakeholders.

? Proficiency in Microsoft Office Suite, particularly Excel and Outlook.

? Detail-oriented mindset with a focus on accuracy and attention to detail.

? Ability to work independently and collaboratively in a fast-paced environment.

? Familiarity with purchasing software or ERP systems is a plus.

? Strong analytical skills with the ability to analyze complex datasets and identify trends, patterns, and discrepancies.

Education/Experience

? Proven experience in purchasing, procurement, inventory management, or related roles.

WORKING CONDITIONS:

Working Hours/Environment

? Office hours average 40 per week

? Work typical performed in an indoor office setting.

Tools and Equipment Used

? Computer, copier, fax/scanner, phone, and other typical office equipment

Travel

? Minimal to no travel required.

Physical & Mental Demands

? Frequently required to sit at a desk/workstation for long period of time.

? Ability to work at a computer terminal for extended periods of time.

? Digital dexterity and hand/eye coordination in operation of office equipment

? Light lifting and carrying of supplies, files, etc.

? Ability to speak to and hear employees/clients via phone or in person.

? Body motor skills sufficient to enable incumbent to move around an office environment.

? Ability to analyze unique situations and develop appropriate response.

? Additional Mental Requirements: compare, decide, direct, problem solve, analyze, instruct, interpret.

Isaacs Fluid Power Equipment Company fully supports the intent of the Americans with Disabilities Act. The company will not engage in any form of illegal discrimination, including discrimination toward any individual with a disability. If any employee or applicant for employment is disabled and requires an accommodation, (s)he should make this known to the supervisor or to the Human Resources department. Reasonable accommodations will be furnished provided it does not present an undue hardship to the organization.