Payroll Administrator II

Corporate Office

Fort Walton Beach, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense.

Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

Summary

The Payroll Administrator II compiles payroll data to process and maintain payroll records. Participates in other functions such as cash flow, bank reconciliations, audit preparation, and back-up support to other roles.

Essential Duties and Responsibilities

This position includes the following. Other duties may be assigned.

• Processes payroll data such as hours worked, taxes, insurance, and union dues from time sheets and other records.
• Prepares computer input forms, processes data into computer files, and computes wages and deductions and posts to payroll records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Records data concerning the transfer of employees between departments.
• Prorates expenses to be debited or credited to each department for cost accounting records.
• Prepares and processes periodic reports of earnings, taxes, and deductions.
• Keeps records of leave pay and nontaxable wages.

Under general supervision, this person will be required to process timesheets and payroll data on a bi-weekly basis and assist with the preparation of payroll-related tax payments and account reconciliations.

This person will be regularly assisting managers and other employees, so strong customer service skills are required. This person will have a willingness to assist other areas of the accounting department, as needed.

The right person will have experience processing payroll data for a variety of labor types. This position requires the ability to work with differing sets of regulations per contract, while still ensuring employee compliance with federal and state labor laws.

Familiarity with the DoD or any other job-costing environment is helpful, as is experience using Deltek's Time & Expense or Costpoint.

Candidates must be highly organized, with strict attention to detail and the ability to maintain employee confidentiality.

Education and Skills :

• Three to seven years of Payroll experience
• Proficiency in Microsoft Office and MS Excel a must
• High attention to detail required
• Must demonstrate discretion, professionalism, and ability to maintain confidentiality

Desired Qualifications :

• Familiarity with Payroll tax processing highly desired
• Accounting and / or Payroll experience in Government contracting a plus
• Experience using Deltek Time & Expense or Deltek Costpoint a plus
• Must be able to meet critical deadlines

Supervisory Responsibilities

This position has no supervisory responsibilities.

Certificates, Licenses, Registrations

There are no certifications, licenses, or registrations required for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The ability to work with different sets of regulations per contract, while still ensuring employee compliance with federal and state labor laws

Position Type / Expected Hours of Work

This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Travel

This position does not require travel.

HX5 offers a competitive salary and benefits package to include :

• Medical / Dental / Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Identity Protection
• Commuter / Transit Spending Accounts
• Group Legal Coverage Options
• Pet Insurance

AAP / EEO Statement

HX5 is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

HX5 is a Drug-Free Workplace

Accessibility Notice

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call (850) 362-6551.

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Last updated : 2024-04-23