Job Summary: Human Resource / Bookkeeper/ Office Secretary

The HR/Office Assistant at Hwasung Group Inc plays a crucial role in overseeing all aspects of office management and supporting our Human Resource division. We are looking for a candidate with superior organization and communication skills who enjoys taking initiative. This multifaceted role requires the ability to multitask effectively and provide HR and office support. The ideal candidate is a self-starter who consistently manages change positively and productively.

About Us
Hi everyone, welcome to Hwasung Group!

We are excited to announce that Hwasung Group Inc, a premier Original Equipment Manufacturer and distributor of electrical, electronics & mechanical elevator and industrial components, is establishing a new facility in Lexington, South Carolina. This expansion is a testament to our continued growth and commitment to excellence within the global marketplace.

Established in 1994, Hwasung Group has earned a reputation for quality and reliability across South Korea and Vietnam, with certifications in ISO-14001, ISO-9001, and CSA Standards. Our extensive manufacturing services include PCB Assembly, Controller Panel Assembly, Electrical Box Assembly, Cable Wiring and harnesses, and specialized Cut-to-Length Services for Wire Rope, Compensation Chain, and Coated Steel Belt. We also excel as a Logistic Hub, offering one stop global supply chain services and delivering finely tailored products kitted and delivered directly to our clients.

The new facility, located at 391 Burton Rd, Suite B, Lexington, SC 29072, is poised to enhance our capabilities in serving our clients across all parts of United States and global industrial markets. This facility will focus on elevator components manufacturing, distribution & logistics service, enabling us to maintain our high standards of service and product quality. Additional information may be found in www.hwasunggroup.com

Essential Functions:

KEY RESPONSIBILITIES #1: Human Resource & Office Management

• Greet visitors and vendors and project a positive image for the company.
• Internal recruiting including creating and posting job descriptions, scheduling interviews, candidate communication, and assisting with employee on-boarding.
• Maintain corporate office and ensure it is in good working order, tidy, and well-maintained.
• Manage office stock rooms and maintain kitchen, including stocking office supplies and pantry items with a focus on cost controls.
• Schedule office repairs, oversee office cleaning service, and maintain office plants.
• Arrange and coordinate all shipping needs, accept packages, and ensure they are delivered to the appropriate person/marina/restaurant.
• Support senior leadership with travel, logistics, research, memos, board meeting materials, and ad hoc projects as necessary.
• Build cross-functional relationships at all company levels to ensure an understanding of the business, leaders, and workflow.
• Provide communication support, such as writing and editing e-mails and marketing material, including our company newsletter.
• Plan office and team events throughout the year to foster a strong company culture and support growth.
• Prepare and submit all documentation and handle all procedural aspects of on-boarding new hires, ensuring compliance with local, state and federal regulations and Hwasung Group Policies.
• Create, maintain, and archive all personnel files per Hwasung Group Policies ensuring annual compliance with state regulations and Hwasung policies.
• Upon request, prepare and/or submit staffing reports and/or documentation to licensing and accrediting agencies
• Serve as point of contact for all benefit vendors for Hwasung Group staff

KEY RESPONSIBILITIES #1: Bookkeeping

• Responsible for maintaining financial documents according to Hwasung policies.
• Cooperate with the External Accountant for all aspects of day to day financial management and provide documentation upon request.
• Cooperate with the External Auditor, providing information upon request.
• To support procurement of operational / maintenance supplies, seeks quotes, generate purchase orders with appropriate coding, and match invoices to Purchase Order for payment processing after receipt of goods or services.
• Ensures that all invoices are coded appropriately and uploaded to Bill.Com for processing by Hwasung Group’s external accountant.
• Processes all accounts receivable; receives, records and deposits cash receipts; Receives all cash/check payments while on site. Prepares bank deposits daily.
• Prepares reimbursements for employees - verifies receipts against budget availability, disburses checks;
• Performs other general bookkeeping duties as required to support the work of the external accountant
• Prepares all payroll documentation for approval by President and then submits monthly documentation to Hwasung Group’s external accountant for payroll processing

Required Skills/Abilities:

• 1-3 years of experience in an administrative or HR role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and problem-solving skills.
• Proficiency with Microsoft Suite and familiarity with IT and office equipment, including computers, printers, and phones.
• Ability to work independently and as part of a team.
• Proficient with Quickbooks
• Positive and self-motivated with a ‘no task is too small’ mentality.
• Commitment to the mission and values of Hwasung Group Inc

Additional Skill Requirement:

• Self starter with the ability to manage multiple projects at a time
• Strong oral and written communication skills, including the ability to edit and revise existing copy
• Ability to grasp new concepts quickly, retain information and demonstrate it to others
• Excellent customer service skills, including the ability to converse comfortably with donors, coworkers, clients and other members of the public
• Strong organizational skills and the ability to meet tight deadlines in fast-paced environment
• Physically able to perform assigned duties with or without accommodation
• Ability to work evenings and occasional weekends as necessary to ensure that deadlines are met
• Evidence of strong collaboration skills within a team environment.
• This position offers an opportunity to work in a dynamic office environment. If you are a motivated individual with strong administrative skills, we would love to hear from you.

Pay and Provisions:

• $17-23 per hour
• HWASUNG Group will provide procedures and training
• Uniform for Daily Attire ( Business Casual )

Benefits include:

• Medical, Dental, Vision, Life and Short-Term Disability
• 401(k)
• 8 paid holiday, 2 floating holidays
• Paid Vacation and Sick Leave

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

HWASUNG GROUP INC, is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. HWASUNG Group utilizes E-Verify.

Job Types: Full-time, Contract

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Lexington, SC 29072: Relocate before starting work (Required)

Work Location: In person