Project Accountant

Hunter-Davisson, Inc. has been serving businesses in Oregon and SW Washington since 1965 and became Employee Owned in 2020. Our brand and reputation for providing quality HVAC and refrigeration service, preventative maintenance and installations in the commercial market has led to our continued success. The Project Accountant is responsible for performing various job and project accounting functions vital to the success of the Business Department within Hunter-Davisson. 

CUSTOMER FOCUSED

Our company has been in business for over 58 years and has steadily grown our service and maintenance business because we treat our customers as we want to be treated. Our customers rely on our honesty, integrity and genuine caring attitude to solve their problems and provide them with solutions.

EXPECTATIONS

• Be fully committed to the success of the team; meet our high standard for open communication, active problem solving, and a positive work environment.
• Take ownership and support a culture of accountability.
• Work well in high-pressure situations. Exceptional prioritization and time management skills are essential for success.
• Be self-aware, flexible and open-minded.
• Possess a combination of analytical thinking, proactive problem solving, and a customer-service mindset.
• Maintain a high level of organization and attention to detail.

DUTIES / RESPONSIBILITIES

• Import Sheet Metal Fabrication costs to jobs.
• Add phase codes and cost types to projects as requested.
• Respond to all lien waiver requests.
• Update and reconcile work in process spreadsheet to GL.
• Prepare job billings and all related paperwork on appropriate bill days (15, 20, 25, 30, EOM).
• Soft close final billed jobs in Viewpoint.
• Hard close jobs in Viewpoint as directed by Project Managers during job billing process.
• Ensure all appropriate documentation for job billings are notarized as requested.
• Collect and submit vendor lien waivers as directed by GC requirements on jobs.
• Create the next month’s schedule of values (SOVs) on the J drive.
• Review job payment log for accuracy.
• Process, scan, rename hard closed job files to the KB.
• Attach checklist label to all job folders turned in – check in VP if job is hard closed (if not, keep until it is)
• Complete the checklist
• Distribute hard closed folders to the appropriate salesperson - the salesperson will review and return 
• Sort the job folder papers according to the file structure (in the same order)
• Scan the entire contents to the F drive
• Rename the file and drag to the KB – Add the job card stamp the job folder
• Scanned and file in back cabinets (destroy after 4 years)
• Upload invoices to third party payments sites.
• Request Certificates of Insurance for jobs, as needed.
• Maintain tax-exempt certificates.
• Apply costs to jobs manually.
• Job cost warranty work orders.
• Cancel jobs as necessary.
• File notice of right to lien with BMDA for appropriate jobs.
• Assist with specially assigned projects as requested.
• Attend all company, office and department meetings.
• Attend applicable seminars and webinars to further education/skills.

• Knowledge in job billing and/or project accounting. 
• Proficient verbal and written communication skills.
• Excellent attention to detail, time management, project management, and organizational skills.
• Proficient in Microsoft Office products: Outlook, Word and Excel.
• Knowledge in the HVAC and/or construction industry a plus, but not required.
• Knowledge in Viewpoint and/or QuickBooks software a plus, but not required.

Some of our benefits include:

• 401(k) and Roth plans with employer match
• Paid holidays and vacations
• Medical, Dental, Vision, Life insurance
• Profit sharing
• Employee Stock Ownership

Why work with Hunter-Davisson, Inc.?

In addition to offering competitive pay and benefits, we are committed to furthering the career development of our employees. We believe in providing training and career development opportunities for employees who demonstrate a strong work ethic, think creatively, and manage time and projects efficiently and safely.

If you are interested in pursuing a career at Hunter-Davisson, Inc., please send your cover letter and resume to hr@hunterdavisson.com, attn: HR Manager.

Drug free and proud to be an Equal Opportunity Employer.