Hoxie & Associates LLC is a law firm specialized in intellectual property. We are seeking a detail-oriented junior paralegal. The candidate must be willing to work in a fast-paced environment and ensure that daily prosecution tasks are attended to.

Job Responsibilities include the following:

• Assist in the preparation and filing of PCT, national stage, provisional, non-provisional, and trademark applications
• Prepare documents and coordinate with inventors/clients to obtain executed documents for filing (i.e., Assignments, Oaths/Declarations, and Powers of Attorney)
• Correspond with foreign counsel and clients on a daily basis regarding formalities documents, prosecution, and renewal (maintenance/annuity) payments
• Review, preparation, and filing of prior art and Information Disclosure Statements
• Maintain formalities of applications and review applications to ensure formality requirements are met before applications proceed to allowance
• Draft reporting correspondence regarding prosecutorial developments
• Prepare dockets and I.P. listings for clients and attorneys
• Proofread publications, Letters Patent, Trademark Certificates – prepare and e-file required forms for correcting errors
• Utilize USPTO PAIR/Patent Center and TSDR, WIPO, E-Space, and foreign databases to perform routine status checks of patent and trademark applications
• Assist in the preparation of trademark clearance searches
• Review incoming and outgoing communications to ensure deadlines are docketed accordingly
• Maintain client billing
• Contact USPTO regarding case status, formality-related issues, and incoming communications
• General file and database maintenance

Essential Skills:

• Organization, attention to detail and time management
• Excellent written and oral communication skills
• Ability to follow-up as necessary to ensure deadlines are met
• Strong proficiency in Microsoft Office and Adobe applications
• Working knowledge and experience with the USPTO databases and filing systems, EPO database (e.g. Espacenet), WIPO and E-PCT filing system is a plus
• Experience with docketing systems, although not necessary, is a plus
• In-depth knowledge of US and foreign patent procedures, rules and requirements is preferred

This is an entry-level position with great benefits and a friendly, team-oriented work environment. The ideal candidate for this position is someone who is interested in and working toward a future career in intellectual property and/or legal studies. Salary is dependent upon knowledge and experience. We are an equal opportunity employer. If you are interested and meet the qualifications, please submit your resume along with a cover letter.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: Hybrid remote in Millburn, NJ 07041