POSITION ANNOUNCEMENT

Brownwood, Texas

Howard Payne University does not discriminate based on race, color, national origin, gender (except where gender is a bona fide
occupational qualification), age, veteran status, disability or genetic information. Background investigations will be conducted. The
University is a "Drug Free Workplace." Applicants and employees may be required to take a drug and alcohol test at any time.

Job Title: Coordinator of Transfer Credits
Department: Registrar
FLSA Status: Full-Time,Non-Exempt Staff with full benefits including applicable tuition waivers

Expectation and Condition of Employment - Howard Payne University, a church-related institution
affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are
dedicated to teaching and service as they model the principles of the Christian faith and the University’s
sincere religious beliefs.
Howard Payne University (hereafter, University) is committed to the integration of learning and Christian faith
in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values
of the University and must support the University’s affirmation of traditional Christian and Baptist beliefs by
leading lives of service through active involvement in Christian activities both on campus and through a local
church.
Mission Statement - Howard Payne University is a Christ-centered academic community dedicated to
excellence by developing and equipping the whole person for intellectual inquiry, personal and professional
integrity, and service to God and humanity.

Core Values of Howard Payne University
We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard
Payne should strive to demonstrate a commitment to these five Core Values:

1) Centered on Christ
cf. Col. 3:17, Matt. 7:24

2) Focused on community
cf. Eph. 4:4-6, 1 Pet. 3:8

3) Called to service
cf. Mark 10:45, Phil. 2:3-5

4) Committed to excellence
cf. Gen. 1:31, 1 Cor. 9:24

5) Dedicated to stewardship
cf. Gen. 2:15, 1 Pet. 4:10

Applicants offered contingent employment based on the University obtaining a clean background check agree
the contingent offer of employment may be revoked based on the information obtained in the background
check.

Job Summary: The Coordinator of Transfer Credit is responsible for the analysis and articulation of all
transfer credit for current, incoming and potential students. The position evaluates official and unofficial
coursework to be transferred in, or accepted, for credit toward a student’s degree by performing the following
essential duties and responsibilities listed in the Job Description that follows.

Minimum Requirements: Associate's degree or equivalent from an accredited two-year college or technical
school, or six months to one year of directly related experience, or an equivalent combination of education
and experience is required. Must be at least 21 years old and maintain a valid Texas driver's license to drive
any vehicle on behalf of the University. Must have a good working knowledge of Internet software;
Spreadsheet software and Word Processing software; and willingness to learn processing systems quickly
and become the expert in the Registrar’s Office software system.
Application Procedure: To be considered for this position, please submit the following:

• a letter of application addressing in detail how you meet the position requirements,
• a resume’,
• unofficial transcripts, and
• a completed HPU Employment Application (available at: www.hputx.edu/jobs) to:

Katrina Lynn
Director of Human Resources
Howard Payne University
1000 Fisk Avenue, Suite 210
Brownwood, TX 76801
E-mail: hr@hputx.edu

Application Deadline: Until the position is filled

Job Description

Job Title: Coordinator of Transfer Credits
Department: Registrar
Supervisor: University Registrar
FLSA Status: Non-Exempt, Full-Time Staff
Prepared By: University Registrar
Prepared Date: April 30, 2024
Approved By: Katrina Lynn, Director of Human Resources
Approved Date: May 6, 2023

Expectation and Condition of Employment - Howard Payne University, a church-related institution
affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are
dedicated to teaching and service as they model the principles of the Christian faith and the University’s
sincere religious beliefs.
Howard Payne University (hereafter, University) is committed to the integration of learning and Christian
faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core
Values of the University and must support the University’s affirmation of traditional Christian and Baptist
beliefs by leading lives of service through active involvement in Christian activities both on campus and
through a local church.
Mission Statement - Howard Payne University is a Christ-centered academic community dedicated to
excellence by developing and equipping the whole person for intellectual inquiry, personal and professional
integrity, and service to God and humanity.

Core Values of Howard Payne University
We believe and affirm that the University as an institution and each individual called to serve the Lord at
Howard Payne should strive to demonstrate a commitment to these five Core Values:

1) Centered on Christ
cf. Col. 3:17, Matt. 7:24

2) Focused on community
cf. Eph. 4:4-6, 1 Pet. 3:8

3) Called to service
cf. Mark 10:45, Phil. 2:3-5

4) Committed to excellence
cf. Gen. 1:31, 1 Cor. 9:24

5) Dedicated to stewardship
cf. Gen. 2:15, 1 Pet. 4:10

As a condition of employment, employees agree to be paid by Direct Deposit.
Your signature on this job description indicates your understanding and affirmation of all of the statements
above.

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Job Summary: The Coordinator of Transfer Credit is responsible for the analysis and articulation of all
transfer credit for current, incoming and potential students. The position evaluates official and unofficial
coursework to be transferred in, or accepted, for credit toward a student’s degree by performing the following
essential duties and responsibilities listed in the Job Description that follows.
Essential Duties and Responsibilities:

1. Evaluate official and unofficial transcripts submitted to the Office of the Registrar
2. Coordinate receiving and analysis of various transcript types, including but not limited to Parchment,

SPEEDE, Joint Service and official/unofficial physical copies
3. Maintain transfer policy within the Student Information System (SIS), PowerCampus, including: FICA

codes, addresses and course information
4. Ensure all universities and/or colleges are accredited before accepting transfer credits. Double verify

through the accrediting body and the university/college websites
5. Utilize Texas Common Course Numbering System (TCCNS) for verification of direct transfer courses;

maintain Howard Payne University’s information on TCCNS and in the Course Catalog Appendix
6. Contact University Departments, as needed, with course descriptions for transfer evaluation approval
7. Serve as the contact person and resource for transfer credit related questions and explanations
8. Monitor Transfer Course Approval forms for current students and process based on university policies
9. Conduct data entry of transfer credit based on Howard Payne University’s policies and maintain

accurate reference materials
10. Serve as a liaison with Admissions for transcripts and evaluation needs for incoming students
11. Lead transcript evaluations for all SWARM events held by Admissions
12. Support and guide students through scheduling/registration needs and all Office of the Registrar form

requirements
13. Welcome potential new students and their families through transcript/evaluation communications
14. Assist with enrollment verification through Parchment, National Student Clearinghouse and in-person

requests
15. Aid in outgoing transcript preparation and mailings as needed
16. Abide by the Family Educational Rights and Privacy Act (FERPA) guidelines when dealing with

constituent information
17. Understand Howard Payne University’s articulation agreements for transfer evaluations
18. Assist with preparation and day-of coordinating as assigned for annual Commencement ceremonies
19. Provide administrative support by answering the phone and registrar@hputx.edu email, filing student

records and delivering mail on campus
20. Perform other related duties as assigned

Supervisory Responsibilities: This position does not have supervisory responsibilities.
Competencies: To perform the job successfully, an individual should demonstrate the following
competencies:

1. Modeling Christian Faith - Must be committed to modeling the Christian faith. Displays a proven
record of modeling the Christian faith in business operations, management roles, customer service
functions, and interactions with others. Is committed to continuing to model Christian faith in a manner
consistent with the University’s Mission Statement and Core Values

2. Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition

and experience to complement data; designs work flows and procedures

3. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes
information skillfully; develops alternative solutions; works well problem solving as part of a group;
uses reason even when dealing with emotional topics

4. Technical Skills - Assesses own strengths and weaknesses; pursues training and development

opportunities; strives to build knowledge and skills continuously; shares expertise with others.

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5. Customer Service – Manages difficult or emotional situations effectively; solicits feedback to improve

service; responds to requests for service and assistance promptly and effectively; meets the
commitments they make to others

6. Interpersonal Skills - Focuses on solving conflict without blaming others; consistently maintains

confidentiality; listens to others without interrupting them; keeps his or her emotions under control;
remains open to others' ideas and tries new things

7. Written Communication - Writes clearly and informatively; edits his or her work for correct spelling and

grammar; varies his or her writing style as needed; presents numerical data effectively; is able to read
and interpret written information effectively

8. Teamwork - Balances the needs of the team and individual responsibilities effectively; exhibits

objectivity and openness to others' views; gives and welcomes feedback; contributes to building a
positive team spirit; puts the success of the team above his or her own interests; is able to build
morale and group commitments to goals and objectives; supports everyone's efforts to succeed

9. Change Management - Develops workable implementation plans; communicates changes effectively;

builds commitment and overcomes resistance effectively; prepares and supports those affected by
change; monitors transition and evaluates results

10. Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and

thoroughness

11. Cost Consciousness - Works within their approved budget; develops and implements cost-saving
measures; conserves University resources

12. Strategic Thinking - Develops strategies to achieve the Institutional Priorities in the University’s

Strategic Plan; understands the University’s strengths and weaknesses; analyzes the higher
education market and competition effectively; identifies external threats and opportunities and adapts
his or her strategy to changing conditions

13. Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports

and explains reasoning for decisions; includes appropriate people in the decision-making process;
makes timely decisions

14. Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes

obstacles; measures himself or herself against a high standard of excellence; takes calculated risks to
accomplish goals

15. Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others

with respect and consideration regardless of their status or position; accepts personal responsibility
for his or her own actions; follows through with commitments

16. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality;

applies effective feedback to improve performance; monitors his or her own work to ensure quality
Qualifications - To perform this job successfully, an individual must be able to perform the Essential Duties
and Responsibilities listed above satisfactorily and other duties as assigned. The requirements listed below
are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.

1. Education and/or Experience -Associate's degree or equivalent from an accredited two-year college or
technical school, or six months to one year of directly related experience, or an equivalent combination
of education and experience is required

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2. Language Skills -Ability to read and interpret documents such as safety rules, operating and

maintenance instructions and procedure manuals in English; ability to write routine reports and
correspondence; ability to speak effectively before groups of students, employees of the University and
the public

3. Mathematical Skills -Ability to add, subtract, multiply, and divide in all units of measure, using whole

numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and
interpret bar graphs

4. Reasoning Ability -Ability to apply common-sense understanding to carry out instructions furnished in
written, oral, or diagram form in English; ability to deal with problems involving several concrete
variables in standardized situations

5. Computer Skills -To perform this job successfully, an individual should have knowledge of Internet
software; Spreadsheet software and Word Processing software; and willingness to learn processing
systems quickly and become the expert in the Registrar’s Office software system

6. Licenses -Must be at least 21 years old and maintain a current Texas driver's license to drive any
vehicle, including personal vehicles, on behalf of the University when necessary

7. Physical Abilities - The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, reach with
hands and arms, use hands to finger, handle, or feel, and talk or hear. The employee is frequently
required to walk. The employee must frequently lift and /or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, peripheral vision, depth
perception and ability to adjust focus. Be able to move boxes of paper, etc. in the office.

8. Normal Work Environment - The work environment characteristics described here are representative

of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.

While performing the duties of this job, the employee is occasionally exposed to fumes or
airborne particles and toxic or caustic chemicals used to clean and/or renovate buildings and
maintain the grounds of the University and is occasionally exposed to outside weather
conditions, extreme cold and heat, and wet or humid conditions. The noise level in the work
environment is usually moderate.