The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we're unlocking the fundamentals of biology and building an open, inclusive future for science.

We currently have an outstanding opportunity for an Administrative Coordinator to support Dr. Ruslan Medzhitov and his dynamic research laboratory on-site at Yale University. The Medzhitov lab team studies the biology of inflammation, mechanisms of homeostasis, allergic immunity, and mechanisms of diseases. More information on Dr. Medzhitov and his team can be found by visiting and

We are targeting someone who enjoys working independently and proactively anticipating needs. This role is an integral part of a congenial, diverse 25-person lab team and will be responsible for supporting Dr. Medzhitov with a broad range of administrative responsibilities.

What we provide:

• A competitive compensation package with comprehensive health and welfare benefits including an employee education assistance program.

• Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.

• Being part of the larger research community at Yale University.

• Opportunities for professional development and growth.

What you'll do:

• Maintain all aspects of Dr. Medzhitov's calendar.

• Support logistics accommodations for lab visitors (visiting scholars, etc.) such as booking transportation and hotel rooms, arranging meals, and handling reimbursements.

• Manage travel arrangements and reimbursements (conferences, seminar trips, etc.) for Dr. Medzhitov.

• Serve as primary point of contact on the lab's behalf and liaise with various external operational/administrative parties including Yale, HHMI, and others.

• Work closely with lab manager on various lab operational efforts, processes, and tasks.

• Coordinate and schedule recurring lab meetings and events.

• Other duties as assigned.

What you bring:

• A bachelor's degree or an equivalent combination of education and work experience is preferred.
• Previous administrative experience is required. Administrative experience in a research or academic environment would be a plus.
• Strong writing and computer skills, including demonstrated proficiency with Microsoft Office Suite.
• Strong proactive, self-motivated approach to work with an eagerness to learn and grow.
• Excellent communication skills and the ability to use good judgment in working independently, showing initiative, managing time, balancing multiple priorities, and responding to requests.
• Ability to work well with a wide variety of people at all levels and from all backgrounds.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more.

Compensation Range

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.