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Description
DEFINITION/PURPOSE:
Provide a variety of routine to difficult clerical support activities to Authority departments, offices, and programs that may include receptionist, typing, word processing, preliminary file research, data entry, record keeping, and filing duties.
DISTINGUISHING CHARACTERISTICS:
This classification is the journey-level clerical position for the Authority and is fully competent to perform a variety of office and administrative support duties. All positions are characterized by the presence of clear guidelines from which to make most decisions and the availability of supervision in most non-routine circumstances. Independent judgment may be required in some circumstances. Provides clerical/administrative support to lead and supervisory employees. Specific duties will vary with the organizational unit to which assigned.
SUPERVISION RECEIVED AND EXERCISED:
Receives direct and general program supervision from a Department Head or other designated position and/or lead direction from a higher level clerical employee.
This classification is not normally responsible for the supervision of other Authority classifications; however, may direct the activities of students/intern assigned to the unit.
ESSENTIAL JOB FUNCTIONS: Duties may include, but are not limited to, the following:
OTHER JOB FUNCTIONS:
Requirements
SPECIAL REQUIREMENTS:
Knowledge of – The use of personal computers and various Windows-based applications programs. Basic telephone etiquette, the proper use, and operation of telephone and related communications systems. Correct use of oral and written English, spelling, punctuation, and composition. Business letter writing and the standard format
for typed materials. Bookkeeping principles and business data processing procedures. Basic record keeping principles and practices, basic business mathematics, and the operation of standard office equipment.
Ability to - Communicate clearly and concisely in oral and written English. Read, understand, and apply established Authority policies, procedures, practices, and regulations and those of the employing organizational unit. Follow oral and written instructions. Work under the pressure of time deadline and perform multiple tasks concurrently. Assess the critical importance of information received from various
sources. Compose routine correspondence from brief instructions. Prepare clear and concise reports. Deal effectively with the public under normal and confrontational circumstances. Establish and maintain effective working relationships with those contacted in the course of work. Learn to operate specialized department/office equipment and read and interpret specialized department documents. Operate a personal computer, including spreadsheet and word processing programs, and learn specialized Authority programs.
Licenses and Certificates – Possess an appropriate California Driver License with a driving record acceptable to the Authority.
Physical Abilities and Work Environment – The employee must be able to sit or stand for lengthy periods of time in an indoor office environment. Excellent uncorrected hearing and a clear unaccented easily understood voice are required in communicating with the public in person and by telephone. Stoop, bend, kneel, and lift up to 25-50 lbs. Use keyboard equipment for lengthy periods of time.
Other:
EXPERIENCE AND EDUCATION GUIDELINES:
Any combination of experience and education that would be likely to provide the required knowledge, skills, and abilities could be qualifying, as determined by the Authority. A typical way to obtain the knowledge, skills, and abilities is:
Experience – Two (2) years of experience in a clerical position in a general office setting with public contact is desirable. Experience with an organization whose function is generally related to the activities of the employing organizational unit is desirable.
Education – Graduation from an accredited high school or an equivalent certificate or diploma recognized by the State of California. Business school graduation or two years of college-level courses generally related to the activities of the employing organizational unit are desirable.
Temporary
Accommodations
$41k-52k (estimate)
04/18/2024
05/22/2024
hamonterey.org
SALINAS, CA
25 - 50
1941
Private
ELIZABETH WILLIAMS
$5M - $10M
Accommodations