Summary

The purpose of the Accounting Clerk – Accounts Receivable (“AR Clerk”) position is to prepare and maintain accounting records and perform clerical duties for the High Point Housing Authority (“HPHA” or “Agency”) Finance department. This position is responsible for maintaining and balancing active and inactive Public Housing and Section 8 New Construction residents’ accounts; preparing end-of-the-month ledgers; and preparing journal entries regarding these accounts. Employee will perform related work as directed.

All activities must support the Agency’s strategic goals and objectives and produce results that accomplish the goals and functions of the Finance department.

Essential Duties and Responsibilities

The statements below are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

· Prepares rent statements for active and inactive residents; answers rental references by phone or mail; explains rent statement changes to residents or managers; prepares payment history for IRS or Department of Social Services; meets with bad debt inactive tenants.

· Records tenants’ rent; assists managers to answer tenant questions; makes necessary adjustments.

· Enters data and/or information into computer system including, but not limited to: utility readings for each resident, residents moving in, residents moving out, residents transferring to new units of housing, adjustments, daily cash receipts, etc.; and batches utility and work order charges.

· Files and retrieves information from move-out folders.

· Loads, separates, folds, and mails rent statements, utility and work order letters, and delinquent letters.

· Answers credit questionnaires by phone or mail.

· Prepares, processes, and/or mails various documents such as bad debts letters, write-offs to turn into the Board, bank drafts, HUD reports, bank draft cash receipts, end-of-the-month ledgers, end-of-the-year closings, and refund checks.

· Researches and coordinates tenants’ accounts receivables (TARs) discrepancy corrections with the mangers/administrative assistants.

· Enters utility allowances and rates into the utility tracking system and maintains the system.

· Enters all Public Housing bad debts into HUD’s required Enterprise Income Verification (EIV) system.

· Sends payment notifications and bad debts to Collection Bureau; sends letters for NSF checks and debits accounts; prepares daily bank deposits.

· Opens mail from banks; arranges rent payments in numerical order.

· Completes automatic draft through Wells Fargo.

· Creates journal entries; obtains information and copies for audit; requests refunds from accounts payable.

· Records payments by voucher (from DSS, Salvation Army, etc.) and files claims requesting payment.

· Maintains files for accounts receivables and prints and files delinquent reports.

· Answers phone calls concerning inactive accounts and refers active residents to their Property Manager.

· Processes write-offs in Elite or current operating software system; performs all adjustments in Elite or current operating software system.

· Prepares all Piedmont Natural Gas and City of High Point utility bill spreadsheets for payment processing.

· Scans daily cash receipts.

· Copies work completed and sets in manager’s box; runs mail through postage machine; answers phone as necessary; assists other employees as necessary.

· Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job competencies.

Job Competencies

• Understanding of key policies, procedures, functions and staff in the Finance department.
• Knowledge and application of the principles and methods of governmental accounting and auditing.
• Understanding of the specialized accounting regulations and program requirements for various funding sources, including the US Department of Housing and Urban Development (“HUD”), North Carolina Housing Finance Agency (“NCHFA”).
• Knowledge and application of the principles and practices of financial administration, including budgeting and reporting.
• Knowledge and accurate application of pertinent federal, state, and local laws, codes, and regulations.
• Ability to analyze and interpret accounting policies and procedures.
• Ability to read and interpret documents such as budgets, general ledger accounts, invoices, payable and receivable policies, instruction and procedure manuals.

Education and/or Experience

High school diploma or equivalent. Bachelor’s degree in finance or accounting preferred. One (1) to two (2) years of accounting, accounts receivable or bookkeeping experience. An equivalent combination of education and experience may be considered.

Certificates, Licenses, Registrations

Possession of a valid North Carolina driver’s license and the ability to be insurable under the Agency’s automobile insurance plan at the standard rate.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to maintain a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; repetitive keyboarding; reaching and grasping; moving about the office; and attending onsite meetings. The employee must be able to exchange information in person, in writing, and via e-mail and telephone. The employee must occasionally transport weight up to 30 to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position generally works in a standard, climate-controlled, office environment. The noise level in the work environment is usually moderate.

The Housing Authority of the City of High Point is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Housing Authority of the City of High Point will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Job Type: Full-time

Pay: $19.93 - $24.01 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 1 year

Schedule:

• 10 hour shift
• Holidays
• Monday to Friday
• On call

Ability to Relocate:

• High Point, NC 27260: Relocate before starting work (Required)

Work Location: In person