Title : Program Billing Specialist Transportation / Finance (nonprofit)

Location : Bellevue, WA

Who we are : Hopelink is the largest nonprofit in North and East King County. For over 50 years we have been in the community serving homeless and low-income families, children, seniors, and people with disabilities.

Make an impact in your community! Hopelink programs focus on food, financial assistance, transportation / mobility, housing & family development, adult education & employment.

Programs are aimed at helping people achieve stability and gain the skills and knowledge they need to exit poverty. Join us!

The career opportunity :

The Program Billing Specialist for Hopelink's Transportation programs performs a full range of duties related to contractual requirements for the various Transportation programs at Hopelink.

Maintains and reconciles records, statements, invoices and reports for accounting and auditing functions; maintains accurate information in databases;

research and resolves billing related disputes. Adheres to strict deadlines, demonstrates an optimistic and positive demeanor, and maintains a focus on problem solving and process improvements.

Requires intermediate level knowledge of Excel and Access.

What qualities we are looking for : We’d love to hear from you. So, if you are interested in this position, but don’t meet every single point on this job posting, please still get in touch.

We would be happy to connect and see if you could be a great fit. We offer paid training!

• Demonstrated knowledge of Excel, Access, and SQL a must! (intermediate skills).
• Ability to build queries, pull data, clean data, and comprehend data flow / management.
• Field of study or related experience in data analysis, mathematics, business, public administration, accounting preferred.
• Must possess strong ability with numbers and figures with excellent reconciliation and analytical skills.
• Strong time management and works well within a deadline driven environment.
• Detail oriented, with a high level of accountability for accuracy.
• Ability to communicate effectively, both orally and in writing.
• Ability to problem solve independently and adapt to changing priorities.
• Growth opportunities for a proactive learner with ability to learn new skills quickly.

Examples of what you will be doing :

Billing Operations

• Maintain, produce, reconcile, and audit invoices, billing and financial records, reports and databases.
• Ensures data accuracy and meets strict deadlines.
• Reconciles monthly billing invoices with payments made to subcontractors.
• Responsible for management of gas card / bus pass inventory and distribution which includes data entry, loading funds to ORCA cards, processing ACH requests and monthly inventory counts.
• Process daily billing files submitted by subcontractors.

Analytics and Reporting

• Prepare reports and compile data from information system records, using standard and ad hoc queries and reports from Access, Saferide Health, other databases and / or Excel spreadsheets.
• Update and run queries using Access and other databases to perform data analysis and respond to reporting requirements and for data integrity purposes.

Regulatory and Compliance

• Establish and maintain files and records using automated and / or manual systems.
• Performs routine financial and / or process audits to ensure contract compliance.
• Contract Administration (new or renewals) ensuring contract language is current and consistent.

Process Improvement

Seek to improve and streamline processes and ensure that all are thoroughly documented.

How you will be compensated : Hopelink is proud to provide meaningful paid time away from work and an affordable, comprehensive benefits package.

• Compensation : $24 - $25 / hour DOE
• Up to 10 paid vacation and sick days annually and 10 paid holidays,
• Plus up to 7 paid float days available to use immediately; dependent on hire date and hours / week
• Medical, Dental, and Vision benefits after 1 month waiting period
• Flexible Spending Accounts; 401k with Employer Match; Life, Disability & Accident coverage
• Wellness Program; Employee Resource Groups; Employee Assistance Program; Employee Discount Opportunities; Training Classes
• Internal Career Opportunities; Professional Development; Leadership Development; Career Path Coaching
• Annual Performance Reviews with Merit Increase Opportunities

Hopelink Mission and Values :

Hopelink’s mission is to promote self-sufficiency for all members of our community to help people make a lasting change.

Our Values are Growth & Human Potential, Inclusion, Compassion, Relationships Built in Trust, Quality of our Work, and Fiscal Stewardship.

We are actively building an environment that welcomes and encourages the involvement and success of all individuals and respects the new possibilities that are created when diverse people, beliefs and values are included.

Last updated : 2024-05-12