PART-TIME HUMAN RESOURCES AND FINANCE ASSISTANT

Background

The HOPE Program is a leader among New York City job training providers, upskilling adult jobseekers (ages 18 - 70) for a broad range of sectors, including a focus on green construction, maintenance, infrastructure and related careers. We work with individuals facing deep structural barriers to employment, including histories with the criminal legal system, current and/or past homelessness, substance abuse disorders, low educational attainment and more. Our comprehensive approach includes classroom training, industry-recognized certifications, digital literacy and access, financial literacy and access, mental health support, case management, paid job training, and our signature “HOPE for Life” approach, which provides a vital community of support throughout the lives of HOPE graduates’ careers. With measurable outcomes among the strongest in the industry, HOPE’s impact sits at the intersection of COVID-19 recovery, racial justice, and building a more equitable future for New York City. Our work is best described in the words of our graduates, such as Ramon.

The Position

HOPE is seeking a Part-time Human Resources and Finance Assistant who will be responsible for assisting with the maintenance of our HRIS system and monitoring expenses. The position reports to the Director of Human Resources and Operations. This is a hybrid position, working out of HOPE’s Downtown Brooklyn / South Bronx location at 1 Smith Street / 1360 Garrison Avenue three times a week that will not exceed 20 hours per week. The position, under the direction of the Director of Human Resources and Operations, will help to achieve organizational goals, and efficiency within the department.

Responsibilities

Human Resources:

• Manage all aspects of the HRIS system (Paycom).

• Maintain Paycom Talent Management system, which includes posting open positions.

• Ensure all job descriptions are in most current format, reflecting HOPE’s standard language, and are free of grammatical or other errors.

• Screen candidates for hiring managers and work with the Director of Human Resources and Operations to determine next steps for candidates.

• Assist Director of Human Resources and Operations with following up with candidates and or hiring managers.

• Ensure new employees are properly set up in Paycom, required documentation is collected and saved in the employee’s electronic file.

• Assist in the proper documentation when employees are offboarded.

• Run payroll in the absence of the Director of Human Resources and Operations.

• Maintain employee files.

• Respond to all employment verification requests.

• Complete all HR related data requests.

• In coordination with the Director of Human Resources and Operations develop manuals and best practices to share with employees.

• Respond to requests for audit backup documentation.

Operations:

• Assist with credit card reconciliation.

• Aid Government Grants Department with reporting and data gathering.

• In collaboration with the Senior Finance Manager, update internal documents.

• Provide general support for Finance.

• Assist in the distribution and inventory tracking of technology for clients and staff.

• Catalog and respond to staff inquiries on office environment including heating, cooling, furniture and/or equipment needs, and liaison with appropriate parties to resolve issues presented.

• Manage access to office buildings by creating and constantly updating a list of key holders and access codes; respond to alarm company inquiries; ensure proper access level is in place during staff transitions.

• Manage copier access.

• Periodically review the email distribution list to ensure it remains current.

• Help manage the phone system by coordinating with the IT service provider requests for new licenses and repurpose of lines of outgoing staff.

Other projects and related tasks as assigned.

Salary/Benefits

The hourly range for this position is $20-$25 and is dependent upon experience.

Interested Candidates

Please respond to this position, or email cover letter, indicating what position you are applying for and where you saw the listing, and resume to hr@thehopeprogram.org.

The HOPE Program is an equal opportunity employer.

WWW.THEHOPEPROGRAM.ORG

Minimum Qualifications

• Experience in Human Resources is required; exposure to Finance is preferred.

• Knowledge of HRIS systems; Paycom exposure is a plus.

• Google platform experience.

• Able to adapt and adjust based on organizational needs.

• Effective written and verbal communication skills.

• Ability to maintain confidentiality.