Job Details

Description

Overview

Located in Irvington. Work Schedule: Saturday 9 am - 5 pm.

Pay: $17-$19 per hour

Must be flexible to work in Ardsley branch as needed.

This position provides administrative support for the branch office sales agents, and branch manager. Assists with special projects as needed and assist and provide backup to other office staff. Serve as liaison between perspective client, real estate agents, vendors and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company propriety systems and tools.

Job Duties

This administrative position is located in our Irvington office. It is primarily a receptionist type of position; knowledge of Showing Desk, HGMLS & Beacon is a plus. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!

• Dress appropriately, tending toward conservative attire
• Answer phones professionally and direct calls as needed
• Interface with all visitors behaving as the “face and voice” of Houlihan Lawrence 
• Schedule and coordinate showing appointments often involving numerous calls, emails or texts
• Input showing instructions with accuracy
• Keep listings updated on status (A/O continue to show/ A/O, no more showings)
• Track & maintain keys/key logs for listings
• Unlock and relock doors, move display stands
• Sort incoming and outgoing mail
• Send mail to corporate every Friday
• Organize Fedex pick-ups upon agent request
• Book Facebook ads & creatively post to the HL Brokerage Facebook account
• Keep an orderly front desk, reception, and conference area
• Print Broker Open House sheets on Tuesday and Thursday
• Maintain brochure racks
• Stock up Gallery of Homes and Portfolio
• Interface with other administrative professional pleasantly
• Other related duties as assigned

Qualifications

Education:

1. Minimum of high school diploma or the equivalent.

Experience:

1. One to three years clerical or administrative experience strongly preferred.

Knowledge and Skills:

1. Strong computer and keying skills. Typing speed of 45-60 w.p.m.
2. Proficient with Microsoft, Apple, Google
3. Proficient with Word, Excel, Power Point, Outlook
4. Self-motivated, organized and detail oriented.
5. Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
6. Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.
7. Knowledge of real estate, title and/or mortgage business helpful.

EOE