ADMINISTRATIVE ASSISTANT- PART TIME

HOULIHAN LAWRENCE

The Future of Real Estate Since 1888

Since 1888, Houlihan Lawrence has built its reputation on exceeding expectations in every aspect of the real estate process.

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With 32 offices, 1,450 agents, and a global network of esteemed partners, we harness local expertise and data-driven insights to push real estate forward every day.

Pay: $19 - $25/hour DOE

SCHEDULE:

Thursdays, Fridays and Saturdays (Hudson)

This position provides administrative support for the branch office sales agents, and branch manager. Serve as liaison between the perspective client, real estate agents, vendors, and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company's propriety systems and tools.

This administrative position is located at the Front Desk of the Rhinebeck office. It is partly a receptionist type of position; knowledge of Showing Desk, HGMLS & Beacon is a plus. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!

Responsibilities

• Dress appropriately, tending toward conservative attire
• Answer phones professionally and direct calls as needed
• Interface with all visitors behaving as the “face and voice” of Houlihan Lawrence
• Input deals in a timely fashion into Profit Power, review MOAs for accurate buyer/seller splits of commissions, and ensure that referrals are accurately accounted.
• Organize deal files and all listing files, upload appropriate buyer and seller paperwork into Skyslope
• Obtain photos from agents and upload them into files for ease of access for all advertising
• Maintain lists of window photos and scheduling for rotation, ordering new listing photos for windows as approved by the manager
• Manage advertising in all publications
• Assist agents as needed with listing input, transaction forms and using company tools such as Moxi Engage
• Ongoing education in using company tools for agents in order to assist agents as needed.
• Schedule and coordinate showing appointments often involving numerous calls, emails, or texts
• Keep listings updated on status (A/O continue to show/ A/O, no more showings)
• Payment of bills and invoicing, tracking expenses
• Oversee processing and verifying of new listing and sales
• Unlock and relock doors, move display stands
• Sort incoming and outgoing mail
• Book Facebook ads & creatively post to the HL Brokerage Facebook account
• Keep an orderly front desk, reception, and conference area
• Print Broker Open House sheets on Tuesday and Thursday
• Interface with other administrative professional pleasantly
• Other related duties as assigned

Qualifications

Education:

• Minimum of high school diploma or the equivalent.

Experience:

• One to three years of clerical or administrative experience is strongly preferred.

Knowledge and Skills:

• Strong computer and keying skills. Typing speed of 45-60 w.p.m.
• Proficient with Microsoft, Apple, Google and social media
• Proficient with Word, Excel, PowerPoint, Outlook
• Self-motivated, organized, and detail-oriented.
• Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
• Effective oral and written communication skills, interpersonal skills a customer-service focus, and the ability to work as a member in a team-oriented environment.
• Knowledge of real estate, title, and/or mortgage business is helpful.

EOE