Position Title: Executive Assistant to the President of Light Hill

• Salary: $120K per year
• Bonus Opportunity: 10%
• Full benefits package
• Hybrid Position: 3 Days a week in the office at Black Falcon

POSITION DUTIES:

Provide executive administrative support to President and occasionally senior management, while being a consistent presence and resource for principals, staff, partners, business associates, vendors, service providers, and building management.



Primary Responsibilities:

• Deliver diverse and advanced administrative support, working remotely or on site.
• Assist in general office upkeep, mail management and reception coverage.
• Arrange meetings by contacting the administrative support staff of other senior executives; involves heavy calendar management using MS Outlook 365.
• Arrange business travel, car and hotel bookings using varying third-party websites being compliant with company policies and costs (includes domestic and international travel).
• Prepare communications as needed to staff, business partners, and vendors.
• Compile meeting books for monthly review with principals and staff. Create and organize Agenda, Materials, Notes, and Binders, hard and electronic copies.
• Create, review, and proofread documents, spreadsheets, presentations, charts, and reports.
• Plan and coordinate all staff training and social events working with the HR / Office Coordinator.

QUALIFICATIONS

Education and Experience:

• Bachelor’s Degree strongly preferred, or secretarial certificate/related work experience.
• 6 years of executive secretarial experience required.

Skills and Knowledge:

• Polished executive assistant with professional, approachable maturity and ability to maintain a high level of confidentiality
• Strong problem-solving skills.
• Extremely detail oriented.
• Proficient in Microsoft Office Suite and Adobe Acrobat.
• Tech savvy. Comfortable with and adept at learning new technology interfaces and software.
• Willingness to support team initiatives.
• High level time management, organizational, and prioritization skills.
• Excellent interpersonal, written and verbal communication skills.
• Proactive and positive attitude, highly motivated, self-directed with minimal daily supervision.
• Demonstrated flexibility in adapting to new and varying situations.
• Flexibility to work overtime.

Placement Category: Domestic Staff
This is a full time position
Live-In?: No
live out:
Seperate housing offered?: