Description

Job Purpose

 Holt’s Cigar Company is seeking a dedicated Staff Accountant with 3-5 years’ experience performing general accounting duties, processing payroll and has a strong eye for detail. The Staff Accountant will report directly to the Accounting and Payroll Supervisor and will work closely with our Accounting Staff, as well as management across all departments within the company. The key objectives for this position are to process payrolls, maintain financial records and general ledger accounts; prepare and analyse various reconciliations; and perform general bookkeeping. The ideal candidate will be highly organized and will have the ability to multi-task and prioritize simultaneous assignments with minimal oversight. 

Tasks

· Provide your best effort in all company responsibilities and tasks you are assigned

· Bi-weekly payroll processing for 3 companies using Paylocity

· Multi State Sales Tax verifications prior to filings

· Tobacco tax filings for various states

· Record general and intercompany journal entries in Dynamics 365 and QuickBooks

· General Ledger account reconciliations and account analysis

· Initiate and record ACH and Wire Transfers

· Monthly closing duties

· Participation in Physical Inventories

· Special projects, as assigned

Work Activities

· Gathering information

· Processing information

· Documenting/recording information

· Interacting with software

· Communicating with supervisors and peers

· Evaluating information to determine compliance with standards

· Organizing, planning, and prioritizing work

Detailed Work Activities

· Calculate financial data.

· Check data for recording errors.

· Compile data or documentation.

· Coordinate payroll activities.

· Distribute materials to employees or vendors.

· Enter information into databases or software programs.

· Maintain current knowledge related to work activities.

· Prepare documentation for transactions, or regulatory compliance.

· Prepare research or technical reports.

· Provide information to coworkers.

· Record personnel information.

· Train others in payroll procedures.

· Verify employee information.

Requirements

Requirements

· 3-5 years’ experience with payroll processing

· 3-5 years’ experience with ERP accounting systems- Dynamics AS or D365 a plus

· Experience using Microsoft Office (Excel, Outlook, Word)

· Ability to perform in a fast-paced, high-energy atmosphere

· Productive and effective performance working in a group and independently

· Ability to analyse and solve problems

· Strong capacity for time management

· Excellent communication, listening and interpersonal skills

Self-motivated, independent drive to succeed 

Physical Demands

The employee is occasionally Standing

The employee is regularly Sitting 

Education and Experience

Year of Experience: 3-5

• Paylocity and/or ADP experience is a plus

BS or BA in Accounting

Skills

Basic Skills

• Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Writing

Communicating effectively in writing as appropriate for the needs of the audience.

• Complex Problem Solving

Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

• Time Management

Managing one's own time.

• Databases

Using a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records, and creating reports to communicate the information.

• Navigation

Using scroll bars, a mouse, and dialog boxes to work within the computer's operating system. Being able to access and switch between applications and files of interest.

• Spreadsheets

Using a computer application to enter, manipulate, and format text and numerical data; insert, delete, and manipulate cells, rows, and columns; and create and save worksheets, charts, and graphs.

The preceding functions may not be comprehensive in scope regarding work performed by an employee assigned to this position classification. Management reserves the right to add, modify, change, or rescind the work assignment of this position. Management also reserves the right to make reasonable accommodations so that a qualified employee(s) can perform the essential functions of the position.