ABC Home Medical Supply, Inc is oneof the nation's leading urological supply providers andserves as a one-stopshop with a comprehensive line of medical supplies and service that includes: Urological, Incontinence, Wound Care, and Ostomy. ABC Medical is part of the JDS, Inc family of businesses. Our service companies possess the knowledge and expertise to deliver first-class products and personalized home healthcare services.
Location: Port Saint Lucie
Department: Operations

Work Location:

Port Saint Lucie, FL

Summary:

The Office Administrator is responsible for a variety of tasks related to ensuring the smooth operation of business / office activities across ABC Medical, with a focus on the Business Headquarters office in Port St. Lucie, Florida. This includes, but is not limited to, providing all necessary administrative support to the ABC Senior Management Team (SMT), ABC Leadership Team (LT), and ABC employees. This position is onsite Monday - Friday; hours are 8:30-5:00.

Responsibilities:

• Calendar Management of ABC Senior Management Team, including managing of meetings, agendas, travel arrangements, off-site activities and overall event management logistics as needed for successful and flawless meetings and events.
• Coordinate office activities and operations, including effectively de-conflicting participant schedules, meeting room management, and ensuring most efficient use of time and resources to assist leadership with accomplishing business objectives.
• Be the most professional "first face" of the organization, from greeting visitors to the office, to answering phone calls and emails in support of the senior management team and ABC Medical as a whole.
• Maintaining adequate office supplies to ensure the Port St. Lucie office is appropriately stocked.
• Develop and maintain relationships with vendors for onsite needs for office and for needs across the business. This includes effective budget management.
• Receives and distributes mail, packages, and any other deliveries for the office for ABC Medical and any other entities, including scanning copies and distributing to the appropriate parties.
• Performs any and all necessary administrative assistant tasks in support of the business.
• Partners with all business functions as needed such as, assisting Marketing with mailings of materials for events for Sales Team, setting up cross-functional meetings with ABC Medical and other parts of the parent organization, coordinating gifts and recognitions of employee milestones and events, etc..
• Leadership of company activities and projects or initiatives, such as ownership of company huddle and special projects as assigned.
• Ad Hoc assignments as necessary and assigned to ensure smooth business operations.

Minimum Qualifications:

• High School Diploma or equivalent
• 3-5 years of office administrator / executive administrator experience in a fast paced, dynamic environment.
• Demonstrated ability to multitask, problem solve and prioritize tasks.
• Outstanding verbal and written communications skills.
• Proficiency with Microsoft Office suite, including Excel, Power Point, Word.
• Ability to quickly learn and become proficient in systems such as travel, expense reporting, time keeping.
• Demonstrated ability to display the utmost level of professionalism and teamwork at all times and in all circumstances.
• Ability to work with confidential or sensitive information with the highest level of integrity and tact.
• Strong judgement skills and ability to pro-actively anticipate needs or potential concerns and take appropriate initiative.

Here's what we have to offer:

• Variety of Medical, Dental and Vision Insurance Plans
• 401k Plan with Company Match
• PTO and Paid Holidays
• EAP
• Employee Discounts

Job Req ID: 32805