Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies for 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

The Leasing & Marketing Coordinator with Hines at Galleria Edina plays a pivotal role in the seamless integration of tenants within the shopping center, including guiding prospective tenants through the leasing process, ongoing tenant interaction and communication and a variety of leasing and marketing tasks to support Galleria’s overall goals and objectives for the shopping center. Responsibilities include, but are not limited to: 

Leasing Support

• Act as primary point of contact alongside the Galleria Leasing Director for prospective tenants, guiding them through the leasing process.
• Coordinate and facilitate communication between prospective tenants and various internal departments.
• Work alongside Property Manager to obtain LODs and construction timelines, ensuring milestones are met, space is delivered on time, lease requirements are followed, and issues are addressed promptly.
• Maintain leasing tracker and keep updated notes on leasing calls.
• Support leasing efforts with administrative duties related to lease routing for permanent and temporary tenants, including collecting financials and other relevant information needed to process lease documentation.
• Regularly update View The Space (VTS) software with new information on prospective tenants. Act as primary representative for property for VTS related requests.
• Continuously research contacts for new emerging retail brands and update in the tenant database.

Tenant Communication

• First point of contact for tenant requests, with timely response to questions and comments.
• Coordinate new tenant introduction meetings (in person or via phone) to welcome new Galleria retailers and describe available marketing opportunities.
• Manage the tenant database to ensure all information is current and correct, including store and corporate contacts.
• Create and distribute store memos via Mail Chimp email platform.

Events & Promotions

• Assist in the preparation, coordination and supervision of Galleria events, including securing tenant participation, vendor communication and on-site event management.
• Assistance with planning and implementation of center-wide promotions, including tenant outreach, offer/information compilation and editing/proofing promotional materials.
• Coordinate holiday entertainment, including event scheduling, license agreements, collection of insurance/waivers and on-site event monitoring.

Website

• Continuously monitor and update the Galleria website to ensure accuracy and an excellent user experience.
• Seek out retailer sales, events and new products on a weekly basis for social and website promotion.

Advertising and Public Relations

• Assist with tenant communication and product pulls for Galleria media segments, in addition to on-set support at segments.
• Maintain the on-mall digital signage calendar and update digital signage advertising as needed to ensure that all displayed information is current and relevant.

Miscellaneous

• Assist in coordinating internal meetings and preparing Galleria presentations.
• Code invoices and monitor actual vs. budgeted expenses.
• Complete special projects to support Galleria management staff as requested.

Qualifications

Minimum Requirements include:

• Bachelor’s degree in Marketing, Real Estate or related field from an accredited institution.
• One or more years marketing or leasing experience. Retail understanding/knowledge preferred.
• Excellent interpersonal and communication skills, including reliable follow-through.
• Strong project management and time management skills; attention to detail is essential.
• Ability to multi-task and work effectively under tight deadlines.
• Ability to think creatively, independently, and innovatively.
• Proficient in Microsoft Word, Excel and PowerPoint. Knowledge of SquareSpace and MailChimp programs a plus.
• Flexibility to work a varied schedule, consistent with retail store hours, including occasional weekends and evenings.
• Operate personal computer and other office equipment
• Ability to lift up to 25lbs

Closing

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 30 countries. We manage a $93.2B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 857 properties totaling over 270 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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