1 AS2 - Public Grants Administrative Support - Bilingual in Spanish/English Required Job in Salem, OR

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AS2 - Public Grants Administrative Support - Bilingual in Spanish/English Required

Higher Education Coordinating Commission

Salem, OR | Full Time

$44k-55k (estimate)

2 Months Ago

AS2 - Public Grants Administrative Support - Bilingual in Spanish/English Required

$44k-55k (estimate)

Full Time | Public Administration 2 Months Ago

Save

Higher Education Coordinating Commission is Hiring an AS2 - Public Grants Administrative Support - Bilingual in Spanish/English Required Near Salem, OR

Initial Posting Date:

03/22/2024

Application Deadline:

03/30/2024

Agency:

Higher Education Coordinating Commission

Salary Range:

$3,903 - $16,673

Position Type:

Employee

Position Title:

AS2 - Public Grants Administrative Support - Bilingual in Spanish/English Required

Job Description:

Job Posting:

AS2 – Public Grants Administrative Support

FT/Perm/SEIU

Office of Student Access & Completion

Salem, Oregon

REQ - 152105

Come for a job. | Stay for a career. | Make a difference… for a lifetime!

The Higher Education Coordinating Commission (HECC) has a new and exciting career opportunity as an Administrative Specialist 2 in theOffice of Student Access & Completion (OSAC). This position is a Full-Time, Permanent, SEIU-represented position. This position requires fluent Spanish bilingual skills (read, write, and speak)

This position is headquartered at HECC’s Salem Office. Currently, OSAC has a 2-day minimum in office for most positions, which is subject to change to meet position and operational needs. There may be additional in-office expectations during the training period; the details of the work schedule will be finalized with your supervisor. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely.

Why Join Us

The Higher Education Coordinating Commission (HECC) envisions a future in which all Oregonians benefit from the transformational power of high-quality postsecondary education and training. Come work with a team that values equity, affordable access to education, and lifelong learning within beautiful Salem, Oregon!

Agency Values - Transparency, Equity, Integrity, Trust, Collaboration, Accountability, Lifelong Learning

Check out our vision -

The Higher Education Coordinating Commission

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.

What You Will Be Doing

Assist in the administration of the Oregon Promise Program, the Oregon Student Aid Application, FAFSA Plus , as well as other public grant programs administered through OSAC. This position requires a comprehensive knowledge of all OSAC grant programs and will respond to phone and email inquiries, explain programs and solve problems for both internal and external customers. This position researches, analyzes, and interprets rules, policies, procedures and laws regarding OSAC grant programs.

Duties Include

Responsible for review of OPG applications, including determining eligibility and, when necessary, work with applicants to gain compliance, through negotiation, with Oregon laws, rules and policies.
Responsible for review and processing of ORSAA documents, including revision, if necessary, of key data elements required for OOG and OPG eligibility.
Provide assistance to OPG applicants and ORSAA filers through interpretation of laws, rules and regulations on eligibility awarding, and disbursement of funds for grants and scholarships administered by OSAC.
Provide assistance to Public Grant applicants through interpretation of laws, rules and regulations on eligibility, awarding, and disbursement of grant funds.
Create, develop and deliver training on Public Grant programs to students, high school administrative staff, Oregon community colleges and Oregon public universities.
Provide support, and solutions for routine and non-routine situations related to public grants and the FAFSA Plus program.
Participates in outreach events and activities.

For a complete list of duties and working conditions, please contact the recruiter for the position description.

Working Conditions

Daily team interactions.
Open office environment.
Extensive computer use.
Simultaneous work on multiple tasks with frequent interruptions.
Requires remaining stationary for extended periods.
Requires physical activity normally associated with filing and sitting for extended periods, occasional bending, stooping, and walking to meetings within the building.
This position requires statewide and occasional out-of-state travel; some weekend duty, occasional evening meetings; and work weeks that extend beyond 40 hours.
This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. Additionally, in state and occasional out of state travel may be required for mandatory training and meetings.

Desired Attributes/Skills

Possess strong organizational skills.
Effective communication skills, including skill in preparing written reports, skill in communicating orally and in writing with a variety of people.
Demonstrated ability to interpret and apply controlling rules, regulations, and policies to programs.
Adapt easily and ability to deal with shifting priorities and changing demands.
Have a high degree of accuracy and attention to detail.
Experience performing technical or administrative support functions requiring independent. judgment, decision making and problem resolution.
Be proficient with Microsoft Office, Outlook, Word, Access, and Excel.

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Minimum Qualifications (Required Skills)

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR -

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR -

An equivalent combination of education and experience.

SPECIAL QUALIFICATIONS REQUIRED AT TIME OF HIRE:

This position requires fluent Spanish bilingual skills (read, write, and speak)

The Benefits

Competitive medical, vision, and dental benefits package for the employee and qualified family members.
Opportunity to participate in a deferred compensation savings program.
A fabulous retirement program.
Click here
to visit our full benefits website.
Work-life balance.
11 paid holidays per year.
3 additional paid "Personal Business Days" per year.
8 hours of sick leave accumulated every month.
Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.

How to Apply

Current State of Oregon Employees: Please apply through the Career worklet within your

Employee Workday Profile

Click the apply button and fill in the application fields.

Complete the questionnaire.

Upload your resume.

Attach a cover letter. Limit to no more than two (2) pages and clearly demonstrate how your education and work experience meet the desired attributes of this position.

Be sure to check your applicant inbox periodically for updates and information requests. Failure to respond to these requests may delay the review of your application materials.

Help Your Application Rise to the Top!

Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Candidates whose training and/or experience most closely match the requirements and needs of the position and who attach all necessary documents will be eligible for an interview. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.)

Need help?

Contact Jenny Chadwick, HR Analyst, at jenny.chadwick@hecc.oregon.gov or call (971) 372-1275 with questions about the recruitment and selection process (e.g., supplemental questions, clarification of job announcement information, etc.) If you need an alternate format in order to complete the application process, please contact Jenny and be prepared to describe the alternate format needed.

The Fine Print

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Veterans: If you are a veteran, you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form.

Click here

for more information about veterans’ preference.

Future Vacancies: We may use the candidates from this posting to fill future vacancies.

Position Description: A complete position description is available by contacting the recruiter.

Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.