High Five Media is seeking a dynamic and results-driven Production Coordinator to join our team. As a full-time in-office Production Coordinator, you will play a central role in our operations, collaborating closely with the sales and production teams to ensure the efficient delivery of our services to clients. The Production Coordinator is responsible for planning, coordinating, and implementing projects within timeline and scope on a daily basis, as well as effectively monitor and present project updates to relevant stakeholders. If you're a detail-oriented, problem-solving, and driven individual who thrives in a collaborative, autonomous and dynamic environment, we encourage you to apply.

Key Responsibilities:

• Collaborate with the sales and production teams to fulfill project deadlines and turnaround times.
• Create and maintain detailed project plans, ensuring that all tasks are assigned, tracked, and completed on time.
• Troubleshoot system operations and identify opportunities for improvements in project management processes.
• Conduct presentations and lead discussions to communicate changes, updates, and project status to the teams and clients.
• Work closely with the production team to maintain project expectations, coordinate adjustments, and assess team needs based on data.
• Manage and coordinate tasks across various departments, ensuring efficient project execution.
• Utilize AI tools and technology to streamline and optimize project management processes.
• Maintain a strong rapport with team members from different departments to facilitate smooth communication and task coordination.
• Prepare and present regular reports on production progress, key performance indicators, and recommendations for improvement.

Qualifications:

• Proven experience in project management, preferably in an advertising or creative agency setting.
• Proficiency with project management tools, preferably Wrike.
• Excellent communication and presentation skills, with the ability to lead meetings and communicate with clients.
• Strong problem-solving abilities and a detail-oriented approach.
• Ability to work autonomously and take the initiative to resolve issues.
• Comfortable with data analysis and reporting, using insights to drive improvements.
• A "can-do" attitude, excited to take on challenges and comfortable in a fast-paced environment.

Required Skills & Knowledge

• Organizational skills
• Attention to detail and delivery
• Self-motivation and initiative
• A problem-solving mindset
• Wrike (preferred)
• Outlook (preferred)

Experience

A minimum of 2 years of professional experience in project management is preferred.

Company General Policy & Procedure

High Five Media maintains normal working hours of Monday through Friday from 8:00 a.m. until 5:00 p.m. The requirements listed above are a representation of the job duties. Employees must be able to demonstrate knowledge and ability to perform their job duties satisfactorily and will be subject to regular employee evaluations.

Physical Demands

The following physical demands are in representation of activities that must be met by an employee to successfully perform the essential tasks of this position. Reasonable accommodations may be made to suit individuals with disabilities to perform the essential tasks of this position. While performing the duties of this position, the employee will be regularly required to use their hands to type, handle job-related equipment and use the telephone. The employee will occasionally need to walk, sit, reach hands and arms, and occasionally lift or move up to 20 pounds.

Compensation

Commensurate with experience

Health & dental insurance package

Maternity & paternity leave

401K matching

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person