Description

Reports to: Upper School Principal

Position purpose: The Activities Director shall be responsible to implement policies and procedures as stated in the athletic department handbook. Also, the Activities Director shall oversee the day-to-day operations within the department.

Expectations:

• Be a mature Christian, dedicated to the purpose and goals of the Christian school.
• Possess a clear ability to interact effectively with peers and supervisors as a member of the school staff team.
• Have a genuine desire to bring leadership to the school, its staff, parents, and students that is Christ-honoring and uplifting in every way. Demonstrate ability to provide this leadership in the area of athletics and physical education.
• Possess the ability to organize and develop a records management system.
• Possess the ability to supervise and evaluate others, to enforce policies and follow prescribed procedures, and to make timely and difficult decisions and effectively communicate them.
• Have ability to organize and direct the boys' and girls' interscholastic athletic program.
• Possess ability to make effective public presentations, written and oral, and to develop and maintain satisfactory relations with school personnel at all levels.
• Have ability to foresee needs and initiate programs to serve school needs.

Qualifications:

• Bachelors Degree in Education (Masters preferred)
• Extensive background in working with school-based athletic programs including 5 years of progressive responsibility in working with school, community and other athletic organizations including as a teacher in physical education, interscholastic athletics as a coach, official, administrator, or athletic director.
• Possess or be eligible for Kansas certification in physical education in grades 7-12. 
• A valid First Aid and CPR Certification issued by an authorized agency within six months of employment. 
• Possess evidence of other adequate preparation, background, or experience as determined by the principal or superintendent.

Administrative Relationships

• Supervise and assist coaching personnel and athletic department volunteers.
• Serve as a Heritage Christian Academy representative to KSHSAA and other athletic organizations to which the school may belong.
• Ensure that Heritage Christian Academy complies with all rules, regulations, and directives of KSHSAA.

Athletic Program Responsibilities

The athletic director is directly responsible for planning, organizing, implementing, and conducting the overall athletic department operations.

Personnel

• Recruit, interview, recommend for hire (with principal approval), train, supervise, and evaluate qualified coaches for all Heritage Christian Academy (HCA) interscholastic athletic teams, including cheerleading squads.
• Ensure the HCA coaches:
• Have a completed HCA coach application on file
• Are Christians attending an evangelical church
• Have received or will soon receive acceptable training to meet KSHSAA recommended minimum standards for coaches certification
• Receive a copy of the athletic department handbook and an orientation on its contents
• Consistently enforce the rules, procedures, and guidelines found in the athletic department handbook

Scheduling

• Coordinate with coaches and schedule all interscholastic athletic contests, tournaments, trips, clinics, camps, practices, and scrimmages.
• Secure, confirm, and schedule facilities for all the events listed in No.1 in which MA acts as the host school.
• Schedule, provide, and coordinate school transportation to athletic practices and contests as needed.
• Consistently notify the local newspapers of contest results promptly following the contest
• Cooperate with the counseling office to keep college coaches informed of students who have potential to compete in athletics at the college level.
• Secure and confirm game officials for all home contests.
• Secure and confirm game and tournament management personnel (i.e. hosts, tickets, gate/door re-admissions, security, concessions, etc.) for all home athletic contests and events
• Schedule and coordinate sports awards events.

Finances

The athletic director shall submit a recommended budget for the athletic department

and recommend expenditures (via a purchase order) within the approved budget.

Equipment/Uniforms

• Be responsible to ensure the purchase, distribution, inventory, and repair of equipment and uniforms for use within the athletic department.
• Provide coaches with a written list of equipment and uniforms that were checked out to them. Coaches shall sign for the materials and return same at the end of the season.

Communications

• Review and revise the athletic department handbook on an annual basis and submit the handbook to the principal for approval.
• Promptly notify coaches, school office personnel, officials, principal, bus driver, and other appropriate personnel of additions, cancellations, or date/time changes in the athletic contest schedule that would impact their responsibilities or calendar.
• Inform coaches and administration of pertinent rules, directives, decisions, etc. emanating from KSHAA or other organizations.
• Keep coaches informed of student athlete eligibility status.
• Publicize students and teams who receive awards via school newsletter, press releases, and any other appropriate means.

Record Keeping

• Maintain an accurate on-going record of:
• Students' athletic participation (i.e. annual team rosters, letter winners) Team and coach win/loss records, championships, play-off performances
• Student athlete individual awards from team, league, tournaments, newspapers, etc.
• School athletic statistical records
• Student athlete eligibility status
• Maintain a calendar of events affecting the interscholastic athletic program to include:
• Dates, times, locations, and level of contests
• Beginning and termination dates of practices and tryouts
• Facility utilization

Professional Responsibilities

• Join appropriate professional organizations related to athletics.
• Attend clinics, seminars, and workshops related to athletics.
• Subscribe to professional magazines and periodicals related to athletics.

Evaluation

The Activities Director shall be continuously evaluated with regard to performance in each of the aforementioned areas of responsibility by the Upper School Principal.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Activities, duties, and responsibilities may change at any time with or without notice.