Description

POSITION DESCRIPTION

Position Title: HR Generalist II – Benefits & Payroll

Reports To: Head of Human Resources

Department: Human Resources

FLSA Status: Exempt

Scope of Role: IC

Remote/Site: This is not a remote role

Version Date: 2024.03.14

Job Code: HRGII

Job Grade: TBD

PURPOSE OF POSITION

The HR Generalist/Payroll & Benefits Administrator is responsible for payroll and benefits administration; and employee recognition programs. Responsible for having overall knowledge of all human resource functions. Conducts employee benefit programs, compliance and education/ enrollment meetings, including new hires. Promotes and maintains HemoSonics mission, values and culture. Provides exceptional communication and service to employees. Sets the example of an engaged employee and supports employee engagement throughout HemoSonics.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Ensure HRIS/Payroll/HR systems related to benefits and payroll are up-to-date and functioning at best capacity and at 100% accuracy.
• Process end-to-end payroll for employees, ensuring accuracy and timeliness of payments.
• Maintain payroll records, including new hires, terminations, salary changes, deductions and related detail for payroll and benefits.
• Process payroll-related taxes, benefits, and other deductions.
• Stay updated with payroll regulations, tax laws, and compliance requirements to ensure accurate payroll processing.
• Administer employee benefits programs, including health insurance, retirement plans, and other Benefits initiatives.
• Serve as primary contact for employees related to payroll inquiries, benefits enrolment, and changes, as well as systems supporting these functions.
• Ensure training happens as needed to keep managers and employees updated on the use of, information in and primary functions of payroll and benefit systems.
• Collaborate with the HR Partners and Vendors to ensure accurate employee data in payroll and benefits systems.
• Process and reconcile payroll-related reports, summaries, tax filings, and benefits contributions.
• Prepare required reports for Finance Team for proper balancing and maintenance of budget as pertains to benefit/payroll.
• Assist in the preparation and submission of statutory reports and filings related to payroll and employee benefits.
• Responsible for annual filing of all related documents, like Annual Workers Comp Audit, 401K Audit and others related to role functions.
• Support the implementation and integration of payroll and Benefits systems or software when needed.
• Collaborate with external vendors, such as benefits providers and payroll service providers, to resolve issues and ensure smooth operations.
• Ensure compliance with data protection and confidentiality policies in handling sensitive employee information.
• Stay updated with legal, compliance and industry best practices and emerging trends in payroll and Benefits management.
• Maintain employee files online and, if needed, physical files
• Performs other duties as assigned.

KEY COMPETENCIES

• Experience in multiple HRIS/payroll systems and software, specifically Paylocity, Paycom, 
• Excellent interpersonal, active listening and conflict resolution skills.
• Strong problem solving and organizational skills and attention to detail.
• Demonstrated proficiency in payroll and benefits systems, as well as, office/google systems, especially Excel.
• Results-oriented and self-motivated, with the ability to prioritize tasks and meet deadlines.
• High level of integrity and professionalism, with ability to maintain confidentiality at all times.
• Desire to make things simple, while challenging to do more and do it better.
• A willingness to “figure things out”, with demonstrated analytical and problem-solving skills.
• Familiarity with cloud-based HR systems and databases.
• Thorough knowledge of employment-related laws and regulations.
• Exceptional verbal and written communications skills.
• Ability to thrive in a challenging and fast-paced environment.
• Ability to achieve excellent understanding of both technical and clinical aspects of the company’s products and clinical applications.
• Proficiency with MS Office Suite
• Must be technology driven

EDUCATION & EXPERIENCE REQUIREMENTS

• Bachelor’s degree in human resources or equivalent
• At least 7 years HR Generalist, payroll and / or benefit experience; or equivalent combination of education and experience.
• A minimum of 4 years Payroll Administration experience required.
• A minimum of 3 years Benefit Administration experience preferred.
• SHRM and/or HRCI certification preferred.
• Experience in medical device or another FDA-regulated environment preferred.

PHYSICAL AND COGNITIVE DEMANDS

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of the job. Reasonable accommodations may be made to 

enable individuals with disabilities to perform the essential functions.

• This position is based out of the company Headquarters in Durham, NC. 

While performing the duties of this job, the employee is regularly required to:

• Complete all company required training that is specified for the role, as defined by our compliance and training processes and protocols, which may be job specific or corporate/compliance related.
• Listen and communicate using both verbal and written feedback. Must be able to exchange accurate information in these situations.
• Maintain a high level of consistent cognitive function.
• Perform consistent keyboarding/computer use in a typical office environment for extended periods of time, up to 8 hours per day.
• Frequently move about the office.
• Stoop, kneel or crouch when maneuvering the office environment.
• Lift up 50lbs at times. 
• Be fully vaccinated against Covid-19.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other duties, as assigned by their manager.

Requirements

Bachelor’s degree in human resources or equivalent

At least 7 years HR Generalist, payroll and / or benefit experience; or equivalent combination of education and experience.

A minimum of 4 years Payroll Administration experience required.

A minimum of 3 years Benefit Administration experience preferred.

SHRM and/or HRCI certification preferred.

Experience in medical device or another FDA-regulated environment preferred.