POSITION INFORMATION:

Location: West Valley School

Work Hours/Days: 4 hours per day | Monday - Friday

Work Schedule: 12:00 p.m. - 4:00 p.m. (Please note: Work schedule is subject to change based on site needs)

Work Year: School Session (195 work days)

Salary: $24.23 - $29.42 per hour (Classified Salary Schedule, Range 29)

APPLICATION REQUIREMENTS

All of the following documents MUST be attached to your application:

1) Updated Resume (relevant to this position)
2) Typing Proficiency Certificate
**** Minimum 45 NET words per minute
**** Dated within the last (3) years of job posting deadline.
**** Gross and net words per minute must be listed on certificate.
**** Certificate must have an authorized signature on it.

**** Certificate must clearly indicated your first AND last name.
**** Online certificates will be accepted.

Recommended applicant MUST provide a certificate or transcript showing completion of course work in the areas of bookkeeping or record keeping (certification MUST be provided within six months from the date of hire)

If you currently hold a position with Hemet Unified that requires a typing speed of at least 45 nwpm you do not have to provide proof of typing proficiency certificate.

PLEASE NOTE: Failure to attach all required documents may cause you to be screened out. Documents received in person, via email or fax, and/or after the deadline will NOT be considered.

***The most qualified applicants will be contacted for an interview***

LATERAL TRANSFERS WILL BE CONSIDERED FIRST

Employees selected for a Lateral Transfer will remain on their same salary schedule placement.

To submit a LATERAL TRANSFER, please apply to the LATERAL TRANSFER job posting titled: LATERAL TRANSFERS ONLY | (23-24) CL6061 Attendance Clerk @ West Valley High School

All applications are reviewed once the position is closed. Applicants will be notified via email on the status of their application. It is very important to watch for District emails as all communications will be done by email ONLY.

ATTENDANCE CLERK

JOB SUMMARY

Under limited supervision, to perform computational and posting work involving the attendance accounting system of a school in accordance with State and District requirements; work closely with students, faculty and parents with regard to student attendance and conduct related matters; to perform general clerical and secretarial work; perform essential job duties and responsibilities and other related work as may be required.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Act as a receptionist in an attendance office;
• Handle a heavy volume of telephone and personal contacts from students, parents and staff as related to attendance and student welfare;
• Give information on school policies and procedures and the various laws governing attendance;
• Explain school programs and expected standards of student conduct to students and parents;
• Answer routine requests for information by enclosing materials or form letters;
• Record daily absences, absence notes or telephone verifications, and prepare master absence lists;
• Call on unverified absences, type student attendance and truancy report letters and mail to parents;
• Follow up on truancies, red flag involved students and assign detentions;
• Refer students to child welfare and attendance when appropriate;
• Prepare daily and monthly attendance reports as necessary;
• Record and notify students involved in Independent Study and/or Home Teaching programs;
• Type or prepare a variety of rosters, bulletins, reports and schedules;
• Compose routine correspondence independently or from brief verbal instructions or notes;
• Operate a variety of office equipment including a computer, printer, scanner, calculator, copy/fax machine;
• Refer students to health technician, school psychologist, counselors, or other auxiliary services staff where appropriate;
• May supervise student assistants;
• Perform other related work as may be required.

EMPLOYMENT STANDARDS

KNOWLEDGE AND ABILITIES

Knowledge of:

• Modern office procedures and practices including filing systems, receptionist telephone techniques, and software programs;
• General public relations;
• Correct English usage, spelling, grammar and punctuation;
• Office machines and equipment including the use of a computer;
• Specific public laws, District regulations, and procedures relevant to attendance accounting;
• The characteristics and needs of the various communities in the area of assignment;
• Group dynamics related to adolescents.

Ability to:

• Type or keyboard at a net corrected speed of 45 words per minute;
• Make arithmetic calculations with speed and accuracy;
• Learn and utilize new and current technologies;
• Learn, understand and interpret specific public laws, district regulations and procedures relevant to attendance accounting;
• Work autonomously;
• Organize tasks, set priorities & meet deadlines;
• Perform simple & complex tasks;
• Manage multiple tasks;
• Respond appropriately to direction & changes in the work setting.
• Communicate clearly, both orally and in writing;
• Use discretion and tact when handling confidential records and sensitive matters;
• Perform attendance accounting functions without immediate supervision;
• Understand and carry out oral and written instructions;
• Establish and maintain effective working relationships with those contacted in the course of work.

SPECIAL REQUIREMENTS

Some positions in this class may require individuals who can read, write and speak a secondary language.

EDUCATION AND EXPERIENCE

Education: Equivalent to graduation from high school, including or supplemented by courses in bookkeeping or record keeping and possession of the knowledge and abilities listed above.

Experience: Two (2) years of clerical, secretarial or accounting clerical experience. School attendance office experience is desirable but not required.

REQUIRED LICENSES AND/OR CERTIFICATES

If driving a vehicle is required in the course of work, operator must possess a valid California Driver’s License and maintain possession of such license during the course of employment; have an acceptable driving record; and must be insurable at standard rates by the District’s insurance carrier and maintain such insurability.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out the essential job duties and responsibilities listed above.

Physical Demands: Sitting (up to continuously); stand, walk, bend, stoop, look up/ down (occasionally); push, pull, twist, squat, climb stairs (infrequently); repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files & phone (continuously); lift/ carry office supplies, up to 10 pounds (occasionally), to 30 pounds (infrequently); use seeing, hearing and speaking.

Working Conditions: School office & grounds. Exposure to: inside/outside temperature swings, use of office equipment & supplies, proximity to alarms.

Reasonable accommodations may be made to enable a person with a disability to perform the essential duties and responsibilities of the position.

EMPLOYMENT STATUS

Bargaining Unit Position

Range 29