Public Health Foundation Enterprises (DBA Heluna Health) is a not-for-profit 501(c)(3) agency dedicated to enabling population health initiatives to improve the overall well-being of our communities. Heluna Health strives to become the nation’s leader in providing program and support services to optimize population health. Heluna Health partners with academic researchers, government agencies, foundations and private sponsors to offer a suite of services, including contracts and grants management; fiscal sponsorship (providing a financial ‘home’ for researchers, projects and agencies); human resources support; accounting services; real estate/leasing and direct public health project leadership.

Under supervision of the Project Accounting Supervisor/Manager, perform accounting activities inclusive of processing A/P invoices for payment, billings, A/R collections, budget set-up, and interaction with Programs to address inquiries as they arise.

The salary range is $27.40 to $31.67 per hour commensurate with experience.

ESSENTIAL FUNCTIONS

• Serve as the primary point of contact for all project-related financial matters.
• Works on portfolios with programs that are less demanding in terms of complexity.
• Perform grant-related post-award responsibilities such as project budget oversight and management from start to finish, expense analysis, financial reporting and reconciliation, and assuring accuracy and compliance with company and funder policies.
• Reviews, validates, and processes all invoices and payment authorizations, ensuring that all relevant information and documentation are included.
• Develops rapport with project directors and contacts by engaging with them on a regular basis about budget updates, requests for new invoices (if any) that need to be processed for payment, and so on.
• Evaluate the financial capabilities of sub-recipients and contractors for contract approval. Notify Contract and Grant Manager and/or program staff of any financial issues that may arise with subrecipients and contractors.
• Prepares invoicing and detailed backup documentation for monthly reports and invoices as requested and in accordance with individual projects/funding sources. Ensures compliance with applicable laws and regulations related to specific contracts.
• Develops a monthly reconciliation of project-related receivables and pursues unpaid balances.
• Monitor project expenditures and track against approved budget, making recommendations for adjustments as needed
• Prepares adjusting entries to the accounting system when project funding changes and at the request of project directors.
• Reviews budgets and ensures that funds are available for new hiring, status changes, extensions, etc., as well as other expenses.
• Generates financial reports for funders and projections/forecasts of expenditures for program directors, among other project analysis reports, as required.
• Managing budgeting activities such as developing a budget proposal based on strategic objectives and assumptions, then revising it as needed to align with actual results.
• Providing guidance on financial matters to project fiscal manager and project director.
• Provide strategic judgments to the project director that might have an influence on the project's bottom line.
• Keep up with any modifications to pertinent laws and regulations that may have an effect on the project.
• Perform grant closeout functions including reconciliations, financial status reports, final invoices, and final reporting.
• Effectively communicates by phone, in person, and in writing with both internal and external parties.
• Compiles data and prepares reports for single audits and program audits.
• Provides outstanding customer service to all clients.
• Performs other duties, as requested.

JOB QUALIFICATIONS

Must be proficient in Excel (pivot tables, v-lookups, IFstatements), Microsoft Word, Outlook Express. Proficiency required in Oracle (Fusion), as required, to perform job duties within 90 days of date of full-time employment.

• Detail-oriented – Ability to pay attention to the minute details of a project or task
• Accuracy – Ability to perform work accurately and thoroughly
• Honesty/Integrity – Ability to be truthful and be seen as credible in the workplace
• Accountability - Ability to accept responsibility and account for his/her actions
• Business Acumen – Ability to grasp and understand business concepts and issues
• Problem solving and Analytical skills – Ability to strategically interpret data and resolve issues as they arise
• Timeliness - Ability to complete tasks within the required timeframe
• Communication skills – Ability to clearly express oneself both orally and in writing to various levels within the organization
• Team player – Ability to work effectively in a team environment, within the department and across all departments

Education/Experience

• Bachelor’s Degree required, preferably in Accounting, Finance or Economics.
• One year experience in an accounting department preparing journal entries, reconciling accounts, and analyzing trends. The incumbent must have excellent analytical, communication, organizational skills, and multi-task effectively as well as proficiency with Microsoft Office suite such as Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications

• Experience/working knowledge of governmental and/or non-profit accounting methods and related laws, rules, and regulations.
• Knowledge of policies and principles related to federal and state reporting and compliance as well as Office of Management and Budget (OMB) 2 CFR 200 and Circulars.
• Experience with budget development, fiscal record keeping, and practices of organization and administration.
• Demonstrated ability to manage financial projects or financial aspects of grants.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.

Other Skills, Knowledge, and Abilities

Critical Thinking - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret financial reports generated as part of regular job duties.

PHYSICAL DEMANDS

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

PHFE is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.