Hebrew Public Charter Schools for Global Citizens is Hiring an Operations Intern (2023-2024) Near Staten Island, NY
Title: Operations Intern Start Date: Immediate Location(s): 829 Father Capodanno Blvd., Staten Island, NY 10305 Schedule: Hours will vary depending on interns availability (15 IN-PERSON hours per week) Compensation: Unpaid CMO Website: www.hebrewpublic.orgAbout the Organization: Hebrew Public Charter Schools for Global Citizens Hebrew Public is a national network of diverse-by-design public charter schools that teach children of all backgrounds to become productive global citizens. Our schools are models of racial and economic integration, academic excellence, and foreign language learning. Candidates for this position do NOT need to speak Hebrew. The organization is fully committed to a culturally diverse faculty and student body. The organization is eager to consider applications from traditionally underrepresented groups. Job Responsibilities: Main Office
Supports a main office culture that provides warm, professional customer service
Main office duties include reception, printing & copying, mail and shipments, family communication, staff communication, filing, data entry, etc.
Provides the leadership team with administrative and ad hoc support as needed (e.g. organizing staff appreciation initiatives, coordinating surveys, coordinating professional development, etc.)
Contributes to the overall success of the school and the network by welcoming related, different, and new requests; remaining aware of the demands on others and volunteering to help without being asked, as appropriate/ possible
Staff Services & Support
Ensures leadership's vision for physical climate, branding and beautification are met.
Ensures the custodial staff are meeting expectation, such as physical safety compliance, cleaning, repairs, permits, events and physical climate
Assists with and/or coordinates (1) moving and lifting of boxes and other deliveries, (2) small scale repair and maintenance needs and (3) set-up and cleaning of spaces
Ensures organizing, inventory, and restocking of supplies and materials
Assists with technology (e.g. liaising with our IT vendor, navigating mandatory systems, check-out and return of materials, tracking student and staff tech inventory, etc.)
Shelve, organize and categorize classroom supplements, curriculum, and materials
Support with creating copies for the first few weeks of school
Student Services & Support
Coordinates services with external partners related to meals, transportation, and safety etc.
Assists with non-instructional student systems and processes such as attendance, school-wide systems (breakfast, lunch, recess, and dismissal), family meetings and conferences, assemblies and more.
Student Enrollment & Data Management
Supports in all start-of-year enrollment and registration tasks
Manage student recruitment data systems: SchoolMint, ATS, etc.
Supports managing/maintaining Student Information and Communication Systems (ATS, PowerSchool, ParentSquare, OneCall, etc.)
Procurement
Coordinates planning, purchase, delivery and installation of school furniture, supplies, learning materials and curriculum items.
Maintains a system to order, purchase, receive, inventory and return (if necessary) goods to ensure the school staff and students consistently have everything they need to operate and achieve our mission
Completes all school orders in compliance with Hebrew Public's protocols for order processing
Troubleshoots missing or incomplete orders and maintains communications with staff throughout the purchase cycle
Ensures all orders posted for invoicing are compliant with accounting systems and protocols
Proactively develops relationships with vendors to assure cost-competitive products
Student Recruitment
In collaboration with Hebrew Public's External Communication Team, plan and execute open houses and other recruitment events
Actively recruit new students by meeting families at events and in the community
Respond to calls and emails from prospective families about enrollment
Support student recruitment marketing efforts, such as targeted mailings, online interest campaigns, metro or neighborhood signage, etc.
Seek out productive community relationships and build partnerships with organizations when appropriate
Support with parent teacher organization meetings and events to foster relationships with families
Identify other opportunities and strategies to meet enrollment targets
Attend recruitment events, school fairs, etc.
Minimum Requirements:
Proficiency with computers, Google Suite, and Microsoft applications is required.
Spoken/written Spanish is preferred
Attention to detail: Thinks critically about the details of a task at hand
Flexibility: Ability to adjust expected tasks and schedule to the updated priorities
Independence: Can work independently, be assertive, and make thoughtful decisions about projects
Collaborative: Works with teammates and is responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization
Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.