Job Responsibilities include, but are not limited to:

Support Fund Administration & Treasury Departments’ Call Back (about 65%)

• Expense Callbacks for Treasury Team and Capital Calls
• In charge of Polysign VerificationBilling Callbacks for HC Global
• Manage Billing Line
• Work on Urgent Investment Wires

Support Managing Director, executive assistant function (about 10%)

• Manage scheduling for Managing Directors(MDs)
• Draft, review, and send communications on behalf of MDs
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the MDs
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company MDs, including consolidating expense reimbursement

Denver Office Support (about 20%)

• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Address employee queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering, and security services
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• In charge of incoming and outgoing mail, including support for the Tax, IR, and Accounting departments, but not limited to printing and mailing of Tax Returns and K-1 packages

US Human Resources Support (up to 5%)

• Support Onboarding process
• Manage US intranet materials and newsletter items
• Support CAO for various HR items

Qualifications:

• Must be professional and reliable
• Must have Client service experience
• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS Outlook, PowerPoint in particular)
• Hands-on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Outstanding customer service skills and ability to work with demanding clients
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with the ability to suggest improvements
• Must be available to provide support during busy seasons, January to April, before September 15 each year
• Accessible to travel to the office 9am to 6pm, Monday to Friday, up on request
• Available to work in the office 3 days, minimum an ½ day. Tuesdays and Thursdays are fixed. During the busy season, anticipate coming in everyday.

Job Type: Full-time

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person