Description
APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS
TYPE OF APPOINTMENT ISSUED: This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a limited term temporary appointment. Probationary service credit and tenure are not granted for temporary appointments.
A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.
Examples of Duties
Under the general supervision of the Assistant Superintendent of the Office of Fiscal Services, the Institutional Analyst II:

1. Serves as coordinator and liaison between OFS, other state offices, and DAGS/ETS to facilitate cross-office and cross-department efforts to document business processes based on information obtained from subject matter experts and other related parties, with a focus on improving efficiencies via automation or streamlining processes.
2. Develops documentation, as needed, for OFS-related systems and standards of practices, with emphasis on DOE design requirements necessary for further modernization and implementation of pertinent modules, in collaboration with subject matter experts, functional leads, technical leads, etc. Develops, documents, and facilitates execution of inter- and intra- departmental agreements regarding functions, roles and responsibilities.
3. Coordinates and facilitates the evaluation and recommendation of modernization needs, in alignment with best practices and compliance, to OFS and Department leadership; works with OFS and cross-office leads to implement improvements.
4. Coordinates, documents and maintains the formal adoption, establishment and implementation of systems methodology and governance. Develops, documents and maintains a project plan (including milestones, deadlines resources, etc.), especially for functional and technical issues that are DOE specific or state specific issues that impact the DOE (including status, resolution, and escalation).
5. Develops and communicates the work flow finalization to all stakeholders via multiple formats, such as use of telecommunication, in-person meetings, intranet, etc. Manages expectations of various offices/sections to facilitate change-management within the department. Works with DOE OTM on Consult & Confer matters relating to modernization efforts and communicates feedback, findings, and final recommendations to DOE leadership. Provides feedback and direction to all stakeholders and users to reinforce change.
6. Identifies, documents, and escalates "Work-Arounds" for gaps that cannot be addressed by software configuration or proposes alternatives to "Work-Arounds" if available. Provides possible resources, frequency, man-hours, and level of effort. Establishes methodology for issues escalation within DOE and in conjunction with the state. Develops and facilitates project communication protocols within DOE and in conjunction with the state.
7. Performs other related duties as assigned.

Minimum Qualifications
Education: Graduation from an accredited college or university with a bachelor's degree in political science or business administration with coursework in public administration, management accounting, and research statistics.
Desired Education: Graduation from an accredited college or university with a bachelor's degree in education, social sciences, English, communications, or journalism with coursework in public policy, public affairs, government relations and/or communications OR a master's degree in the above fields.

Experience: Four (4) years of responsible professional work experience in program planning and analysis, budgeting, and/or public administration of which one (1) year shall have been in an education program, agency or system.
Desired Experience: Six (6) years of progressively responsible job-related professional experience in project management, policy, statistics, or evaluation.
Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.

Knowledge: Public administration and organization theory; management accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment.
Desired Knowledge: Fiscal controls, accounting systems, funding principles and system implementation; organizational change management; principles and practices of management; computer-based information systems.

Ability to: Conduct studies in program planning and analysis; communicate effectively with others both orally and in writing; operate computer and other business machines.
Desired Ability to: Gather and analyze data and assist in developing and communicating sound recommendations based on findings and conclusions; communicate clearly and deal tactfully and effectively with others; write plans and technical reports that are clear and concise; write analytical studies, standard procedures (SP), evaluative reports, and correspondence and present them to public officials and others; provide technical assistance in the field of specialty; and support other OFS in conducting planning, evaluation, budgeting, or management studies.
Supplemental Information
SALARY RANGE: EOSR-7, $107,345 to $151,953.
Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.
WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.
POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.
HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant.
Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.
http://www.schooljobs.com/careers/hawaiipublicschoolsOfficial transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.
After you submit your online application, you will receive a system generated email acknowledging receipt of your application.
APPROVED:
Sean Bacon
Assistant Superintendent
Office of Talent Management
12-month certificated employees enjoy a range of competitive benefits:

• Holidays: Employees observe paid holidays during the school year provided that all conditions under the respective collective bargaining agreement are met.
• Vacation: 12-month certificated employees earn 21 days per year.
• Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.