HAVERHILL PUBLIC SCHOOLS

HAVERHILL, MASSACHUSETTS 01830

ANTICIPATED OPENING

ANNOUNCEMENT OF POSITION

HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION

ANNOUNCEMENT OF POSITION

Title of Position: SPECIAL EDUCATION FINANCIAL ANALYST – 12 MOS

FULL TIME POSITION (NON-UNIT POSITION)

(ANTICIPATED OPENING)

Work Year: 2024-2025 School Year

Effective Date of Employment: July 1, 2024

Salary: $59,000 to $68,000 based on education and experience

Organizational Relationship

or Line of Authority: Reports directly to the Executive Director of Student Support Services, and/or his/her designee.

The Haverhill Public Schools serves over 8000 students across 16 schools in an urban school district. As a gateway city, Haverhill supports a large population of high need students and offers universal free lunch and breakfast to all students. Superintendent Margaret Marotta, Ed.D. is leading the district through a pivotal phase in its development, focused on graduating students who are ready to be successful citizens and leaders of the world.

Statement of Duties:

• Responsible for maintaining Circuit Breaker claims
• Responsible for payments on all out of district students and maintain accurate spreadsheets to reconcile claims on Circuit Breaker
• Verify student IEP’s with services that may qualify to claim in Circuit Breaker
• Work closely with the Out of District Coordinator ensuring student placements
• Prepare contracts for Out of District students
• Prepare vendor contracts
• Work closely with the Assistant Special Education Director to reconcile grants
• Maintain Out of District budget with the Assistant Director and Out of District Coordinator
• Maintain List of Out of District Students going out and coming back to the district
• Maintain good relationships with the Out of District Schools
• Maintain accounts payable for all invoices coming in (Out of District, contractual services, IEE’s etc.)
• Set up agreements and payments for hospital tutoring approvals
• Create purchase orders for all Out of District students, extended evaluations, contracted services, supplies and PD’s
• Submit payments for legal services to the business department
• Submit Invoices for TVI services, O&M services, and Tuition IN students to the business department
• Work with providers and parents for student evaluations-contracts
• Prepare and maintain postage equipment lease
• Prepare and maintain expense vouchers
• Verify and submit staff’s travel reimbursements to the business department
• Verify account numbers on time sheets prior to submitting to Payroll
• Schedule professional development trainings and work on financials/agreements with vendors (when needed)
• Maintain subscription student/teacher (when needed)
• Invoice and track Bartlett School and Greenleaf Academy revenue
• Order supplies as requested
• Assist with Medicaid quarterly on the financial side of out of district students
• Assist with School Choice claims
• Request Equipment for out of district students
• Maintain Filing system for all financials and confidential information
• Record Special Education central office staff attendance in School Brains
• Record out of district student attendance (Alert Out of District Coordinator with excessive student absences)
• Assist school clerks on ordering supplies or setting up agreements when grant related
• Manage staff PD requests
• Manage the Medicaid Program
• Responsible for office related tasks during summer
• Such alternatives to above responsibilities as the Superintendent of Schools and/or the Director of Student Support Services may find appropriate and acceptable

Qualifications:

• Bachelor’s degree preferred
• Bilingual Bicultural candidates encouraged to apply
• Knowledge of Special Education
• Ability to work with diverse populations
• Ability to work independently
• Ability to work effectively and professionally with parents, administrators, colleagues, community, and other school system staff
• Ability to be calm under pressure, especially in difficult conversations with parents and staff
• Ability to be flexible and adapt as needed between various in-person working environments
• Carry out verbal and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described
• Maintain an appropriate professional demeanor during periods of heightened stress created by outside factors not always within the ability of the employee to control at the time
• Knowledgeable in Microsoft Products ie. Word and Excel and Google Documents
• Knowledge of electronic data collection

• Such alternatives to the above qualifications as the Superintendent of Schools may find appropriate and acceptable.

Closing Date for Receipt

of Application: June 15, 2024

Applicant Tracking Posting #:

Address all Applications and

Letter of Intent to:

Haverhill Public Schools

Human Resource Department

4 Summer Street - Room 104

Haverhill, MA 01830

An Equal Opportunity Employer

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.