Event and Venue Coordinator

Haverhill Management is an innovative Business Process Outsourcing company that specializes in law firm management nationwide. Haverhill’s vast network of partners allow for the highest caliber of outsourced marketing, sales, accounting, HR functions, tech support, and consulting. Haverhill functions to reduce its client law firms’ workloads, save money, consult, and strategize for business generation, and improve the overall client experience.

We are seeking an outgoing and detailed orientated Event and Venue Coordinator for our Plantation office. The Coordinator will play a primary role in coordinating educational seminars for an esteemed estate planning law firm.

You will find a collaborative and enthusiastic team whose focus is to provide clients with world-class legal services. Join our team and be part of an innovative and dynamic environment where you can make a meaningful impact.

Responsibilities

• Identify and locate ideal meeting locations in specific geographic areas
• Create RFP’s (Request for Proposal) to send to potential venues
• Coordinate logistical aspects of events, such as venue selection, transportation, catering, audio-visual requirements
• Collaborate and communicate with internal teams, including marketing, attorneys and accounting
• Work with management to assure timely execution of venue and vendor contracts
• Ensure website updates for accurate seminar information
• Provide support to CSCs to secure event supplies
• Design emergency contingency plans
• Position may require occasional travel and work outside of regular business hours

Skills

• 2 years of experience planning seminars/events
• Capable of working well with internal and external team/partners
• Ability to work under pressure with strict deadlines in a fast paced, changing environment while maintaining a professional and positive attitude
• Ability to effectively solve problems and think creatively
• Strong project management, customer service and relationship building skills
• Strong written and verbal communication
• Strong people skills
• Be able to successfully prioritize and manage multiple projects and follow through in a timely manner
• Ability to be flexible and handle changing priorities
• Proficiency in Microsoft Office Suite including Excel, Word, and Teams.

Benefits:

• Generous amounts of time away from work to promote a healthy work-life balance. We offer paid vacation to all full-time employees in addition to observing 10 holidays annually.
• A substantial benefit package for health insurance including Medical, Dental, Vision and Life insurance at no charge for the employee and make it available for your dependents to enroll for coverage.

Other:

• This position will be a non-exempt position and the employee will be eligible for overtime pay.
• This position is based in our Plantation, Florida office and is not remote. Candidates outside of the area, will not be considered.