The Assistant Manager for Asset Lifecycle Management serves as a crucial liaison between planning and operational execution, collaborating closely with the Asset Lifecycle Manager to oversee and optimize the processes, policies, workflows, and procurement activities integral to managing the Harvard Medical School’s IT asset portfolio. This position plays a pivotal role in developing, maintaining, and enhancing technologies, standards, and measurements to effectively manage and track the lifecycle of technology-related hardware and software.
Working in tandem with the Asset Lifecycle Manager, this role actively contributes to optimizing technology spending, ensuring compliance, and driving business performance objectives. The Assistant Manager recruits, supervises, and supports a team responsible for Asset Lifecycle Management activities in achieving quality control throughout the lifecycle of all IT assets from acquisition through to disposal.
Core Duties:

• Assist with management of the day-to-day activities of the ALM team including acquisition, deployment, maintenance, and disposal processes, ensuring quality control throughout the IT asset lifecycle and compliance with security requirements.
• Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment.
• Assist with management of the ALM ticket queue and act as queue manager.
• Engage with Harvard Medical School departments and key technology contacts regarding efforts to centralize IT procurement activities and expand formal asset lifecycle practices.
• Participate in procurement activities in an effort to centralize IT spending; provide guidance on technology needs, contribute to the development of procurement strategies, and submit purchases on behalf of customer groups and the larger IT department while adhering to all HMS, IT, and University Finance requirements.
• Assist in developing and maintaining streamlined workflows, policies, and documentation for effective IT asset portfolio management, aligning with business performance objectives and IT governance.
• Work closely with the Asset Lifecycle Manager to develop and refine strategies for effective IT asset portfolio management, optimizing technology spending, and ensuring compliance with established standards and security policies.
• Contribute to employing a continuous improvement approach in technology spending, leveraging technology and process automation where applicable.
• Provide retrospective and predictive reporting to inform operational, resource, and budget planning activities, ensuring accuracy and relevance.
• Contribute to the creation of process and standards documentation in regards to Asset Lifecycle activities. This might include internal (IT) facing and customer-facing documentation. Advise, teach, and provide guidance and support in the use and selection of appropriate information technologies.
• Abide by and follow the Harvard University IT technical standards, policies, and Code of Conduct.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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This is an in-person position based on our campus in Boston.

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Information Technology

USA - MA - Boston

I1757P IT Service Management Prof III

On-Site

-

057

Information Technology - Client Services

00 - Non Union, Exempt or Temporary

Full-time

Criminal, Identity

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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