Job Summary: Coordinates and oversees Government 3rd party billing for credit students according to Federal, State and College Regulations. Responsible for reconciling, verifying, analyzing, reporting and collecting vendor accounts. Incumbents responsibilities include record keeping; reviewing accounts for accuracy; and reviewing and preparing data and accounts for auditing. Verifying accounts with multiple sources of funding and adjusting contracts when appropriate. Provide system and student account support to college wide staff in accordance with policies and procedures as related to all areas of accounts receivable, specializing in third-party invoicing for private employers and federal and state agencies. Responsible for knowing state and federal regulations as they pertain to student and vendor accounts, including Title IV regulations.

Minimum Qualifications:

Associates Degree and 4 years related experience*
*Or a combination of experience and education sufficient to successfully perform the essential duties of the job.

Licensing Requirements: N/A

Hiring Range: $43,019 - $53,774

Preferred Qualifications:

• Communication, Interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.
• Customer Service skills.
• Knowledge of Microsoft Word and Excel.
• Knowledge of Banner.
• Accounting, record keeping and mathematical concepts.
• Excellent written and oral communication skills.
• Ability to multitask in a fast-paced environment.
• Ability to apply and explain applicable laws, codes, regulations, policies and/or procedures, including Title IV.
• Ability to prioritize and organize work.
• Thorough knowledge of applicable financial aid regulations and procedures.

Job Specific Task List:

• Review authorization for billing according to State, Federal and College policies and procedures. Responsible for following hold process to prevent contract students from being dropped for non-payment.
• Responsible for coordinating vendor agreements with prospective sponsors of student's educational costs. Responsible for creating student contract in preparation for invoicing. Scan and index documents via Web-Extender to student accounts for other staff to view.
• Responsible for the utilization of multiple websites to process specialized billing for outside agencies such as military, government and private employers. Responsible for providing customized invoices to private employers, state and federal agencies based on their requirements for payment; Oversees, maintains and monitors records for specialized invoice agreements between State, Federal and Internal contracts.
• Responsible for evaluating and analyzing student account for multiple funding sources after Financial Aid disbursement. Adjust contracts accordingly for accuracy and prepare vendor invoices and email.
• Create reports and provide customer service to vendor, staff and faculty, prepares reports of delinquent accounts and responds to customer/vendor inquiries.
• Responsible for refunding 3rd party students according to college, state and federal (Title IV Cash Management) policy.
• Responsible for providing college wide support, guidance and interpretation of Federal and State laws and regulations and College policies and procedures as related to all areas of student accounts, specializing in Government third party invoicing as requested by Welcome Center staff, counselors and management staff. Provide bookstore charge guidelines to Welcome Center staff for students with third party contracts where applicable.
• Responsible for providing detailed analysis of accounts to resolve vendor and student disputes. Verifies amounts owed and received and ensures that transactions are recorded promptly and accurately in accordance with internal accounting policies. Maintains and reconciles accounts receivable ledger accounts.
• Contributes to the overall success of the Office of Finance by cross training with other Financial Accounting and Reporting staff to ensure continuity of services.
• Must have a dedicated high speed connection for connection to the College's resources when working off campus, when applicable.
• Performs other duties as assigned.

Job Type: Full Time 12 Month

About Us:

Our Purpose: Learning for all; learning for life.

Our Diversity Statement: As an institution of higher education, HACC recognizes its responsibility to maintain an environment that affirms the diversity of people and ideas.

HACC embraces, supports, and actively pursues a policy of inclusiveness that reflects and appreciates the diversity of the community it serves and the world in which we live.

The Board of Trustees and the President lead HACC's commitment to open access to education, diversity, cultural sensitivity, and equal opportunity in employment. This commitment serves to promote a college-wide environment of collegiality, inclusiveness, respect, and cultural competence.

Our Core Values: A Circle of Caring

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

• We are gateways to student success and opportunity.
• We promote respect, collegiality, diversity and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.