Harlem Children’s Zone (HCZ) is a world-renowned non-profit that is breaking the cycle of generational poverty for more than 22,500 children and adults in Central Harlem and millions more across the nation. HCZ walks hand-in-hand with young people and their families from cradle to college through career. From our work with public school students and our Promise Academy charter schools, to our Healthy Harlem wellness initiative, to our family support programs—HCZ goes beyond education to provide children with the academic, personal, and career support they need to stay on the path to becoming self-sustaining, successful adults. No other organization uses such a comprehensive and holistic place-based approach to fighting poverty. With a generation of proof, our innovative work over the decades has achieved unprecedented results with measurable economic and social impact in Harlem and beyond. We are the preeminent thought leader in the education, youth development, and poverty-fighting fields, informing policy and advocating for change at the local, state, and national levels. Called by President Obama “one of the most successful antipoverty programs in history,” we are sharing what we have learned with communities around the country and the world, inspiring widespread replication and changing the lives of millions beyond Harlem.

We are seeking a committed and organized Administrative Coordinator to support the operations of our Strategy & Innovation portfolio. The Administrative Coordinator will manage the Office Manager, coordinate scheduling and logistics for the Managing Directors of Wealth Builds and Strategy & Innovation, and support with other administrative tasks. The successful candidate will possess excellent organization, prioritization, and written and verbal communication skills. They will be a strong collaborator who thrives in a dynamic, fast-paced, and highly team-oriented environment.

Minimum Qualifications

• Bachelor’s degree required

Who you are

• Proficiency in Microsoft Office Suite, knowledge of HR software and/or accounting software is preferred
• 2 years of professional experience required, ideally involving administrative or office management experience
• Excellent organizational and prioritization, ability to manage multiple tasks while maintaining attention to detail
• Project Management experience is preferred.
• Experience in managing executive-level calendars and changing meeting schedules
• Experience managing others in a professional setting
• Strong interpersonal skills and ability to engage with all levels of staff
• Must be a self-starter and take initiative, highly proactive and self-disciplined
• Resourcefulness, creativity, and strong problem-solving skills
• Must possess high credibility and absolute commitment to confidentiality and professional integrity
• Understanding of the challenges facing underserved communities of color

What you'll do

• Assist Managing Director(s) with scheduling appointments, meetings, and events while ensuring efficient time management
• Organize and maintain important documents, files, and records related to the Strategy & Innovation portfolio’s programs and initiatives.
• Manage email correspondence, draft memos, and communicate with internal teams, external partners, and stakeholders on behalf of the Managing Director(s)
• Coordinate logistics for meetings, including preparing agendas, materials, and minutes and ensuring follow-up on action items
• Assist Managing Director(s) in various projects, research tasks, and administrative duties related to the Strategy & Innovation portfolio’s objectives.
• Supervise the Office Manager and related staff to ensure successful execution of priorities
• Collaborate with other HCZ administrative teams to coordinate multi-stakeholder events and activities related to the Strategy & Innovation portfolio.
• Ensure the site area is always clean and presentable; oversee the collaboration with the Facilities Department to maintain the aesthetic appearance of office space
• Perform other duties and projects as assigned.

Schedule

• Monday-Friday

Benefits

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include:

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career Advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $70,000-$80,000 per year. To be considered, interested applicants should submit their applications directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)