Hargrove Firm Services, LLC

Job Title: Firm Manager/Chief of Staff

Job Type: Full-time; Onsite - Louisville

FLSA Status: Salary, Exempt

WHO WE ARE

Welcome to Hargrove Firm Services, a leading national law firm support company dedicated to collaborating with Hargrove Firm, a highly esteemed estate and tax planning firm based in Louisville, Kentucky. Together, we strive to make a difference in the lives of our clients by offering top-notch, efficient support to our team of exceptional lawyers. With a primary focus on high-net-worth estate plans and probate, we are committed to delivering excellence in every aspect of our work.

About the Role

The Firm Manager oversees the daily business operations of Hargrove Firm Services, Hargrove Firm, and all associated practices. Requiring excellent project management, organization, and interpersonal skills, this role will collaborate cross functionally having an insight into company finances, succession planning, mergers and acquisitions, and legal compliance. Alongside the Director of Legal Administration, the Firm Manager will play a key role in supporting the legal team by managing the flow of client matters. Success in this role hinges on an ability to be solutions-oriented and innovative while safeguarding and driving efficiencies that promotes company operational development and long-term sustainability. The ideal candidate has experience as Paralegal, Legal Assistant, Office Manager, or similar roles in the legal field.

Core Responsibilities

• Oversee procurement, acquisition, and integration of other firms from an operations standpoint.
• In collaboration with finance, review financial information and adjust operational budgets to promote profitability.
• Manage relationships/agreements with external partners/vendors including but not limited to landlords, facilities, technology partners, etc.
• Administer and procure company technology, both software and hardware such as laptops, monitors, printers, Microsoft licenses, Zoom licenses, Adobe licenses, etc.
• Ensure that the company runs with legality and conformity to established state and federal business compliance.
• Support executives with maintaining accurate company records relating to partners and company history.
• Other tasks as assigned by management.

People Management Responsibilities

• Provide guidance and support to legal staff in the implementation of operational initiatives.
• Support team by managing inbound requests, translating requests to create defined deliverables, and acting as a point of escalation to troubleshoot issues as they arise.
• Provide ongoing feedback to direct reports through both formal and informal reviews and conversations.
• Support timekeeping efforts of team members by reviewing and approving timesheets and time off requests.

Skills and Requirements

• 5 years’ experience in Operational Leadership, Office Management, or similar role.
• Experience as a Legal Assistant or Paralegal a plus!
• Bachelor’s degree in Business Administration, Project Management, Legal Studies, or related field preferred.
• Excellent written and oral communication skills.
• Excellent time management and organizational skills.
• Proficiency in Microsoft Word, Excel, Outlook, and Zoom; Basic proficiency in learning and navigating new technology systems.
• Superior knowledge of multiple operational functions and principles, including finance, data analytics, and customer service.
• Proven ability to plan and manage operational processes for maximum efficiency and productivity.
• Ability to streamline or implement structures and systems that boost speed and efficiency while supporting rapidly shifting business demands.

What’s in it for you?

• Competitive wages
• Health, dental, and vision benefits
• Paid time off
• Growth and professional development opportunities
• And more!

Hargrove Firm Services, LLC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Law office: 4 years (Required)
• Office management: 2 years (Required)

Ability to Commute:

• Louisville, KY 40243 (Required)

Work Location: In person