Job Description:

We are seeking a highly organized and proactive Executive Assistant to support the President of our company in overseeing facility projects. The ideal candidate should have a solid understanding of project management principles, excellent organizational skills, and the ability to handle multiple tasks simultaneously. They should also possess the ability to thrive in a fast-paced environment, strong communication skills, attention to detail, and proficiency in relevant software applications such as Microsoft Office.

Key Responsibilities:

Executive Support:

• Organize and maintain the President's daily schedule, ensuring all appointments and commitments are managed effectively.
• Handle incoming communications, including emails, calls, and inquiries, and prioritize them appropriately.
• Prepare and edit correspondence, reports, presentations, and other documents as requested by the President.
• Coordinate travel arrangements and accommodations for the President as needed.

Project Coordination:

• Coordinate and administer facility projects, tracking progress through all phases from setup to completion.
• Compile project status reports, manage meetings, agendas, minutes, and correspondence, and proactively identify and resolve technical issues.
• Establish and maintain a well-organized project filing system for easy access to documentation.
• Project execution to ensure adherence to timelines and quality standards, with a strong emphasis on thorough follow-up.
• Communicate regularly with the President to provide updates on project status, address any issues or changes, and relay requests from contractors.
• Liaise with internal and external stakeholders, including contractors, suppliers, and team members, to facilitate smooth project coordination and execution.

Qualifications:

• Minimum 3 years of high-level executive support and or project support experience
• Excellent verbal and written communication skills.
• Strong attention to detail and organizational abilities.
• Proficiency in Microsoft Office products, including Outlook, Word, and Excel additional software tools a plus.
• Self-motivated with the ability to multitask and prioritize workload effectively.
• Exceptional customer service skills and a proactive approach to problem-solving.
• Ability to work collaboratively as part of a team and take initiative when required.

If you’re a motivated individual with a passion for project management and executive support, we encourage you to apply for this exciting opportunity to contribute to our company's growth and success.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person