Position Summary

We are seeking a detail-oriented and experienced Accounts Receivable Specialist to join our finance team. The AR Specialist will be responsible for managing the company's accounts receivable process, including invoicing, collections, and reconciliations. The ideal candidate will have strong organizational skills, excellent communication abilities, and a thorough understanding of accounting principles.

You are required to behave in an appropriate manner while representing BuffWater in accordance with all company policies and procedures. In addition, you are required to demonstrate the following behaviors:

Key Accountabilities

• You are required to operate within the BuffWater's QHSE, human resources, and standard operating procedures
• Code of Conduct and Corporate Compliance guidelines
• Customer policies and procedures
• Adhere to all BuffWater's policies, procedures and guidelines, report all hazards, near misses and events to your supervisor / manager immediately.
• Comply with the requirements of BuffWater's QHSE Management System.
• Maintain a high standard of work quality through accuracy and efficiency when completing tasks
• Ensure that all company property is used in accordance with the correct procedures.
• Display a positive attitude towards the company, clients, and co-workers
• Ensure that cooperation and respect is always demonstrated to customers, vendors, and work colleagues
• Ability to accept responsibility and make decisions
• Ensure that tasks are completed on time through efficient organization and planning

Position Responsibilities

• Generate and send accurate and timely invoices to customers or clients.
• Monitor accounts receivable aging reports and follow up with customers to ensure timely payment of invoices.
• Identify and resolve billing discrepancies or disputes in a timely manner.
• Reconcile accounts receivable ledger to ensure accuracy and completeness.
• Post and apply customer payments to appropriate accounts and invoices.
• Prepare and maintain accounts receivable aging schedules and reports for management review.
• Collaborate with sales, customer service, and other departments to resolve customer inquiries and issues related to invoicing and payments.
• Assist in the month-end close process by preparing journal entries and reconciling accounts receivable balances.
• Participate in process improvement initiatives to streamline accounts receivable processes and enhance efficiency.
• Stay up-to-date with changes in accounting standards and regulations related to accounts receivable.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• Proven experience in accounts receivable, billing, or related financial role.
• Strong understanding of accounting principles and practices, particularly in accounts receivable management.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.
• Excellent communication and interpersonal skills, with the ability to interact professionally with customers and internal stakeholders.
• Strong analytical and problem-solving abilities, with a high level of attention to detail.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.

Desired Qualifications

• Experience with ERP systems and automated invoicing platforms is a plus.
• Knowledge of credit and collections processes is desirable.
• Experience working in Epicor Prophet 21 / NetSuite
• Previous experience working with a logistics or distribution company

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 4 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to Relocate:

• Spring, TX 77373: Relocate before starting work (Required)

Work Location: In person