JOB SUMMARY

The Unit Coordinator is responsible for all HR and Payroll tasks relating to hiring new employees through the Applicant Tracking System. The Unit Coordinator maintains all employee related paperwork, files, status changes, terminations, etc. The Unit Coordinator will work closely with the Food Service Director to set up employee training and maintain training records.

ESSENTIAL FUNCTIONS

• Support the Food Service Director and Administrative Manager in all duties and activities as directed.
• Responsible for all aspects of Payroll including making entries, time clock adjustments, time clock maintenance and submitting bi-weekly payroll to corporate office.
• Assist with accounting month end Close out and responsible for monthly expense reports, and submission of corporate credit card expensesto the corporate office.
• Reports into the home officeweb site and maintaining these records.
• Handles equipment repairrequests from our outside repair service and also our in house collegeFacilities
  Maintenance department.
• Act as information source on unit operations, policies and client/vendor contracts. Handle confidential information to include payroll, accounting and HR. Perform normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; and ordering office supplies. Make daily visits to the downstairs campus post office to send or recieve daily mail.
• Manage the preparation and timely submission of accounting, payroll, benefits administration and other data to the respective departments following prescribed procedures and formats. 
• Provide support and communicate to food service managers, supervisor and staff as needed. 

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE

• High School Diploma or GED. Bachelor’s Degree or related degree preferred. 
• Routine office management/clerical skills to include typing, filing, maintenance of records, and the ability to undertake multiple tasks simultaneously.
• High-level of organizational skills with ability to manage multiple agendas and timelines and keep Vice President prepared and on time.
• Computer proficiency with the ability to utilize MS Word, Excel, Power Point required. PeopleSoft preferred. 
• Demonstrated talent for interacting with a wide variety of people; ability and desire to learn new skills; ability to problem solve; ability to arrange and coordinate schedules.
• Excellent interpersonal, administrative, telephone and other communications skills. 
• Graphic Design/Photoshop experience preferred but not required.

PHYSICAL AND MENTAL REQUIREMENTS

• Ability to sit at a desk in front of a computer and monitor phones for extended amounts of time for up to 8 hours a day.
• Ability to push, pull, and lift up to 15 lbs. 
• Reading and writing work-related documents in English.
• Constantly communicates and receives verbal communication with other employees.
• Some basic accounting knowledge.
• Speech recognition and clarity, including the ability to understand the speech of customers and co-workers, and the ability to speak clearly in English to ensure understanding by customers and co-workers.
• Physical presence at the job site is essential to perform job duties.
• Ability to work extended hours when required.

EQUIPMENT USED

• Typical office equipment (computers, phone system, fax, copiers, scanners, among others).