Manager, Accounts Payable and Travel - District Office

• Provide active leadership and oversight to foster a customer-focused environment. Review and manage the workload of Accounts Payable staff, including recruitment, training, development, and assessment.
• Responsible for assisting, policy interpretation, and training to Accounts Payable staff and college end users in areas including, but not limited to, payment processing and travel procedures.
• Supervise the handling of inquiries from vendors and internal departments and assist with the research and resolution of complex payment problems and inquiries.
• Oversee and monitor Travel system including Travel Approval Requests and Travel Expense Reports. Ensure Travel Expense Reports are completed timely and comply with established policies and procedures.
• Coordinate with other departments to ensure timely processing of invoices and travel expense reports including analyzing and resolving issues with workflow and processes.
• Develop, implement, and monitor compliance with accounts payable procedures and proper internal controls. Document business processes and desk procedures for reference and consistent practice.
• Analyze and maintain the vendor transaction files related to 1099 reporting requirements including compilation of 1099 reports and responding to IRS issues.
• Responsible for testing and implementation of software upgrades to existing systems for Accounts Payable and Travel. Participate in the implementation of new software for Accounts Payable and Travel.
• Develop performance metrics to evaluate and monitor functions of the Accounts Payable department.

• Perform special projects and prepare ad-hoc reports as necessary.
• Support the Purchasing staff with vendor maintenance in Banner.
• Assist the Comptroller’s Office staff with general ledger account reconciliations for AP accounts.

• Ability to demonstrate the College values.
• Management and leadership skills. Willingness to lead, take charge, and offer opinions and direction. Willingness to take on responsibilities and challenges.
• Communication and interpersonal skills, and ability to interact and work well with members of other functional groups, customers, and team members.
• Strong organizational and presentation skills to convey information effectively to others.
• Effective customer service skills
• Experience as a functional user with automated systems.
• Intermediate knowledge of Microsoft Office applications (Excel, Word, PPT)
• Knowledge of standard Accounts Payable procedures and best practices.

• Associate degree in accounting, finance, or a related field 

• Bachelor’s degree in accounting, finance, or a related field

• Three years of supervisory experience
• Five years of accounts payable, accounting, or related experience
• Technology experience to assist with system implementations as needed.
• Experience managing multiple projects and priorities proactively.
• Experience streamlining and automating processes and working for continuous process improvement.

• Ellucian – Banner ERP experience
• Higher education experience
• Travel system experience

Salary Grade: 115

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5074

Posting Close Date: 3/15/2024