Pre-K Bilingual Receptionist/Registrar & Children/Youth Programs Liaison

The Guadalupe Centers Charter Schools serves 1600 students from PreK-12 and is a free, open-enrollment public charter school. Over 92% of our students are Latinx. Our school system consists of Guadalupe Centers High School, Guadalupe Centers Middle School, and Guadalupe Centers Elementary School. Our system grew out of Guadalupe Centers’ educational programming. Guadalupe Centers is the longest continuously operating agency serving the Latinx community in the US since 1919. Our roots in our community run deep.

There are many benefits to working at GCCS with some of them being:

• Student and Families: GCCS teachers strive to form strong relationships with our students and their families. Our organization grew out of Guadalupe Centers, the longest continuously operating agency serving the Latinx community in the US. These community ties are integral to who we are. 

• Staff Autonomy: Teachers at GCCS appreciate having the autonomy to try proven and new approaches in their classroom and are encouraged to innovate. The experience of teachers is valued and they are given space to collaborate and share their best practice. 

• Coaching and Development: Staff at GCCS collaborate with their leaders on their growth and development. GCCS teachers set a professional development goal in collaboration with their coaches, colleagues, and in-district initiatives. All staff are aligned on working on their development over the year.

Additional benefits include, but are not limited to Competitive compensation and benefits, a qualifying relocation stipend upon hire, a bilingual (Spanish) stipend upon hire, and tuition reimbursement. GCCS has also expanded our benefits around well-being and mental health. 

Summary:

The person in this position provides administrative support to the Director of Pre-K and VP of Children and Youth Services. This position also serves as an early education program advocate whose goal is to provide a seamless transition for children and families from the Pre-K to the Guadalupe Elementary School System.

Reports To: Building Principal & PreK Director

Duties/Responsibilities: 

Receptionist Duties

• Maintain a supportive, professional relationship with Pre-K staff and families.
• Provide ongoing verbal, written, and email communication support to the program.

Registrar Duties

• Coordinate all aspects of school enrollment and transfers for Pre-K.
• Coordinate student transfers/withdrawals, and communicate with appropriate offices regarding transfer/withdrawal information.
• Maintain attendance records following state regulations; conduct follow-up calls (or letters to parents as necessary).

Program-Related Duties

• Support VP as a liaison between GCCS and GCI programs by attending meetings representing the VP and other supportive duties as assigned by the VP.
• Maintain communication with external program funders and support the funding reporting process.
• Perform responsibilities with the knowledge that all communications are potentially sensitive and subject to GC's policy on confidentiality.
• Coordinate buses for field trips and ensure that all required permission slips and releases are obtained.
• Performs other related duties as assigned. 

Required Skills/Abilities:

• Excellent written and verbal communication skills 
• Excellent interpersonal and customer service skills. 
• Strong organizational skills and attention to detail. 
• Proficient in Microsoft Office Suite. 
• Ability to consistently maintain a professional demeanor. 
• Ability to conduct mature verbal interactions with families and children. 

Education and Experience:

• Bilingual ability; English and Spanish is required
• Associate Degree highly preferred.
• 2 years of clerical experience.
• 3 years of experience working in Pre-k/Early Childhood Education preferred. 

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 25 pounds at times. 
• Must be able to traverse various school grounds and facilities.
• Must be able to traverse the classroom and adjust one’s tone and height, by bending or leaning, to teach each child. 

Application Process: 

Please complete an application which may be found in our Career Portal. If a position requires a degree, please upload a copy of transcripts and/or degree certification to your application. Other attachments such as a cover letter or resume can also be uploaded and attached to the application.

Guadalupe Centers, Inc. conforms to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities’ individuals with disabilities, and veterans to apply to all of our job openings. We are an Equal Opportunity Employer, who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, national origin, age, disability status, Genetic Information or Testing, Family and Medical Leave, protected veteran status, or any other characteristic protected by law, and prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals.